Asset Management Staff

YTO EXPRESS (PHILIPPINES) TECHNOLOGY GROUP CORPORATION; Pasay; On-site; PHP 240,000 - 480,000; Full time

Job summary

YTO EXPRESS (PHILIPPINES) TECHNOLOGY GROUP CORPORATION is hiring an Asset Records Coordinator to maintain and update the asset inventory and database, ensuring accurate tracking of office equipment, IT gear, vehicles, tools, and furniture across branches.

Strong organizational skills, attention to detail, and proficiency in Microsoft Excel are essential. The role involves site visits for physical counts and collaboration with internal teams to support audits and reporting.

Qualifications

• Bachelor's degree or equivalent in business, accounting, logistics or related field.
• Experience in asset or inventory management is preferred.
• Fresh graduates are welcome to apply.
• Knowledge of inventory and asset tracking procedures.
• Proficient in Microsoft Excel and data entry.
• Strong attention to detail and accuracy in record keeping.
• Good organizational and documentation skills.
• Good communication and coordination skills.
• Ability to monitor multiple assets and transactions simultaneously.
• Willing to conduct physical inventory and site visits when required.

Responsibilities

• Maintain and update asset inventory records and database.
• Monitor and track assets including office equipment, IT equipment, vehicles, tools, and furniture.
• Prepare and maintain asset-related documentation (issuance forms, transfer forms, receipts, disposal records).
• Coordinate issuance and return of assets to employees, branches, and departments.
• Ensure assets are properly tagged, recorded, and assigned to appropriate personnel or locations.
• Conduct regular physical inventory and asset verification for accuracy.
• Reconcile physical assets with records and investigate discrepancies.
• Monitor asset condition and coordinate repairs, maintenance, replacement, or disposal.
• Prepare regular asset inventory reports and update management on movement and condition.
• Support audits with accurate asset records and supporting documents.

Skills

Attention to detail

Organizational skills

Communication skills

Record keeping

Multitasking

Education

Bachelor's degree in Business Administration

Bachelor's degree in Accounting

Bachelor's degree in Logistics

Bachelor's degree in Supply Chain Management

Tools

Microsoft Excel

Job description

About the role

This role involves maintaining and updating the company's asset inventory records and database, monitoring and tracking company assets including office equipment, IT equipment, vehicles, tools, and furniture, and ensuring proper documentation and accountability across all operational assets.

Key responsibilities

• Maintain and update the company's asset inventory records and database
• Monitor and track company assets, including office equipment, IT equipment, vehicles, tools, furniture, and other operational assets
• Prepare and maintain asset-related documentation, including asset issuance forms, transfer forms, acknowledgment receipts, and disposal records
• Coordinate the issuance and return of company assets to employees, branches, and departments
• Ensure that all assets are properly tagged, recorded, and assigned to the appropriate employee, department, branch, or location
• Conduct regular physical inventory and asset verification to ensure the accuracy of asset records
• Reconcile physical assets against asset records and investigate discrepancies, missing assets, or unaccounted items
• Monitor the condition and status of company assets and coordinate necessary repairs, maintenance, replacement, or disposal
• Prepare regular asset inventory reports and provide updates to management regarding asset movement, utilization, and condition
• Support internal and external audits by providing accurate asset records and supporting documents

About you

• Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related field
• Experience in Asset Management, Inventory Management, Logistics, Warehouse Operations, or a related field is preferred
• Fresh graduates and candidates with internship experience in Asset Management are welcome to apply
• Knowledge of inventory and asset tracking procedures
• Proficient in Microsoft Office, particularly Microsoft Excel
• Strong attention to detail and accuracy in record keeping
• Good organizational and documentation skills
• Good communication and coordination skills
• Ability to monitor and manage multiple assets and transactions simultaneously
• Willing to conduct physical inventory and visit branches or operational sites when required