Asset Maintenance Officer

Cepat Kredit Financing Inc.; Pasig; On-site; PHP 334,800 - 558,000; Full time

Job summary

A financial services company based in Metro Manila is seeking an experienced Asset Manager. This role involves conducting inspections of company assets, developing maintenance schedules, and managing vendor relationships. The ideal candidate has at least 3 years of experience in asset management or facilities management, along with a Bachelor's degree in a relevant field. Strong problem-solving skills and knowledge of maintenance processes are required. The position offers a full-time work environment with occasional travel for asset inspections.

Qualifications

• Bachelor’s degree in Engineering, Business Administration, Facilities Management, or related field.
• At least 3 years of experience in asset management or maintenance.
• Strong knowledge of asset maintenance processes and equipment management.

Responsibilities

• Conduct regular inspections of company assets to ensure they are in good working condition.
• Develop and implement a preventive maintenance schedule for all assets.
• Respond promptly to asset malfunctions or breakdowns, troubleshooting issues.

Skills

Knowledge of asset maintenance processes

Problem-solving

Organizational skills

Vendor management

Education

Bachelor's degree in Engineering or related field

Tools

Microsoft Office Suite

Asset management software

Job description

Key Responsibilities

Asset Inspection and Evaluation

• Conduct regular inspections of company assets (e.g., vehicles, machinery, equipment, and office facilities) to ensure they are in good working condition.
• Identify any issues or defects and recommend corrective actions or preventive measures.
• Keep detailed records of asset conditions, maintenance history, and required repairs.

Preventive Maintenance

• Develop and implement a preventive maintenance schedule for all assets based on manufacturer guidelines and company needs.
• Ensure that maintenance tasks are completed on time and that assets are serviced regularly to extend their lifespan and maintain operational efficiency.
• Coordinate with internal teams or external contractors to perform routine maintenance tasks, such as oil changes, part replacements, or system checks.

Repair and Troubleshooting

• Respond promptly to asset malfunctions or breakdowns, troubleshooting and diagnosing issues to determine the necessary repairs.
• Manage repair requests and oversee the work of maintenance teams or external contractors to ensure that repairs are completed efficiently and correctly.
• Ensure that all repairs are documented and the records are updated in the asset management system.

Compliance and Safety

• Ensure that all maintenance and repairs are performed in compliance with safety regulations, industry standards, and company policies.
• Conduct safety audits of assets to ensure they meet health and safety standards.
• Stay informed about regulatory changes and industry best practices to maintain asset compliance.

Inventory Management

• Track and manage inventory of spare parts and maintenance supplies needed for the upkeep of company assets.
• Ensure that all required parts and tools are available to minimize downtime during asset repairs or servicing.
• Maintain accurate records of asset inventory levels, usage, and restocking needs.

Asset Documentation and Reporting

• Maintain a comprehensive asset maintenance log that includes details of inspections, repairs, and service history.
• Generate regular maintenance reports for senior management, outlining asset performance, maintenance costs, and any issues that need attention.
• Track asset warranties and service contracts to ensure timely renewals and compliance.

Collaboration with Other Departments

• Work closely with the finance department to manage the budget for asset maintenance and ensure cost‑effective practices.
• Collaborate with operations and logistics teams to ensure that asset downtime is minimized and that maintenance schedules align with operational needs.
• Assist in the asset lifecycle planning process by providing recommendations on asset replacement or upgrades based on maintenance history and performance.

Vendor and Contractor Management

• Coordinate with external maintenance service providers and vendors to perform specialized repairs or servicing that cannot be handled in‑house.
• Manage contracts with maintenance service providers and ensure that the company receives quality service at competitive rates.
• Evaluate vendor performance and ensure timely and effective completion of work.

Additional Responsibilities

• Other duties as assignedto support the ongoing asset management and maintenance efforts, including assisting with ad‑hoc tasks or supporting other departments in related activities as needed.

Key Requirements

• Educational Requirement: Bachelor’s degree in Engineering, Business Administration, Facilities Management, or a related field. Certifications in maintenance management or asset management are a plus.
• Experience: At least 3 years of experience in asset management, facilities management, or maintenance roles.
• Skills:
• Strong knowledge of asset maintenance processes and equipment management.
• Excellent problem‑solving and troubleshooting abilities.
• Good organizational skills with the ability to track and manage multiple assets and maintenance schedules.
• Familiarity with safety regulations and compliance standards in asset maintenance.
• Ability to manage vendor relationships and negotiate contracts.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with asset management software or computerized maintenance management systems (CMMS).
• Knowledge of maintenance best practices and preventive maintenance techniques.

Job Competencies

• High attention to detail, with the ability to monitor and maintain assets across various departments.
• Strong decision‑making skills, particularly in emergency or breakdown situations.
• Ability to work well both independently and as part of a team.
• Excellent communication skills, particularly for reporting asset conditions and collaborating with various stakeholders.
• Proactive and flexible, with the ability to adapt to changing business and asset maintenance needs.

Working Conditions

• Full‑time position, primarily in an office or operational environment with frequent site visits for asset inspections or repairs.
• Occasional travel may be required to visit various asset locations or vendors.
• Some irregular working hours may be required depending on the asset's maintenance schedule or emergency repairs.