Facilities Operations Analyst — Work Orders & Invoicing

HAB-Jones Lang LaSalle SSC (Philippines). Inc.; Taguig; On-site; PHP 420,000 - 700,000; Full time

Job summary

JLL is seeking a Senior Analyst – Facilities Coordinator in Taguig, Philippines, to oversee work orders, vendor coordination, and invoice validation for a portfolio of facilities. The role requires meticulous data handling, strong communication, and the ability to translate operational data into actionable insights.

On-site position based in Taguig, with responsibilities spanning reporting, escalation management, and compliance with procurement processes.

Qualifications

• 1+ year of experience in facilities coordination, work order management, or related operational/data support.
• Strong attention to detail in data matching, validation and reconciliation across systems.
• Excellent communication and organizational skills for diverse audiences.
• Knowledge of MS Excel; Power BI experience is a plus.

Responsibilities

• Manage and clear work orders, verify timelines and comment on progress.
• Coordinate with contractors and internal teams to ensure timely action on work orders.
• Match and validate invoices to work orders; identify discrepancies for resolution.
• Log, route, and follow up on exceptions and escalations to prevent recurrence.
• Produce routine reports on work orders, aging, invoices, and exceptions; create clear dashboards.
• Present findings to technical and non-technical audiences and support data literacy within the team.
• Ensure compliance with client and JLL procurement, approval and documentation requirements.

Skills

MS Excel

Data validation

Communication skills

Analytical thinking

Tools

Power BI

Job description

JLL is seeking a Senior Analyst – Facilities Coordinator in Taguig, Philippines, to oversee work orders, vendor coordination, and invoice validation for a portfolio of facilities. The role requires meticulous data handling, strong communication, and the ability to translate operational data into actionable insights.

On-site position based in Taguig, with responsibilities spanning reporting, escalation management, and compliance with procurement processes.