Facilities Coordinator - Technical

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Pateros; On-site; PHP 420,000 - 540,000; Full time

Job summary

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) is seeking a Facilities Coordinator to provide onsite support and partner with Facilities Management to maintain building standards and client satisfaction.

The role includes coordinating with clients, vendors, and internal teams to ensure smooth day-to-day operations. The position covers front desk duties, administrative tasks, and health, safety, and risk management initiatives, with a focus on process efficiency and service quality at the

Qualifications

• Experience in facilities management or property services.
• Strong organizational and coordination abilities.
• Excellent communication and stakeholder management.
• Basic knowledge of safety practices and risk management.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Provide onsite facilities support and coordinate with facilities management.
• Conduct site inspections to ensure building systems and standards.
• Support procurement and vendor coordination for services.
• Ensure health, safety, and risk management programs are followed.
• Provide front desk and administrative support to the team.

Skills

Organizational skills

Coordination

Attention to detail

Problem-solving

Communication

Stakeholder management

Facilities knowledge

Safety practices

Multitasking

Prioritization

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role Overview

The Facilities Coordinator provides onsite support and acts as a key partner to Facilities Management in ensuring smooth day-to-day operations. This role is responsible for maintaining building standards, supporting administrative functions, and ensuring client satisfaction through efficient coordination of services and vendors.

Key Responsibilities

1. Onsite Facilities Support

• Support Facilities Management in all facilities-related operations and activities.
• Conduct routine site inspections to ensure building systems, processes, and best practices are effectively implemented and maintained.
• Identify opportunities for process improvement and cost savings, and provide recommendations to enhance efficiency.
• Assist in monitoring and achieving key performance indicators (KPIs) and service level agreements (SLAs).

2. Administrative & Front Desk Support

• Provide administrative support to the facilities team, including documentation and reporting.
• Perform front desk duties such as handling inquiries, managing visitor access, and coordinating appointments.
• Assist in overseeing basic housekeeping and ensuring workplace cleanliness and organization.

3. Client & Vendor Coordination

• Work closely with clients, suppliers, and vendors onsite to address facility-related concerns and requirements.
• Support procurement processes, including sourcing and coordinating vendors and service providers when required.
• Ensure clear communication and coordination between stakeholders (e.g., client, JLL admin, vendors).

4. Health, Safety & Risk Management

• Ensure compliance with workplace safety standards and procedures.
• Help implement and maintain health and safety programs to ensure a safe working environment.
• Support risk management initiatives, including:
• Disaster recovery plans
• Business continuity planning
• Follow established escalation and incident reporting procedures.
• Ensure adherence to company policies, guidelines, and compliance standards.

5. Minimal Technical Support

Key Skills & Competencies

• Strong organizational and coordination skills
• Attention to detail and proactive problem-solving
• Good communication and stakeholder management abilities
• Basic knowledge of facilities management and safety practices
• Ability to manage multiple tasks and prioritize effectively

Location:

On-site -Taguig, Philippines

Job Tags:

Access Control (AC), Customer Service, Emergency Response, Facility Management, Inventory Management, Multitasking, Office Administration, People Management, Process Improvements, Supervision, Vendor Management