Facilities Operations Admin Analyst

Savills Philippines, Inc; Manila; On-site; PHP 290,000 - 469,000; Full time

Job summary

Savills Philippines, Inc. is seeking an Admin Analyst to support daily operations at the Taft, Manila office.

This on-site role involves managing schedules, handling inquiries, coordinating inspections, and maintaining asset and vendor records to ensure smooth facilities operations. The ideal candidate will have a degree in Business Administration or related field and proven administrative experience, with excellent communication, organization, and problem-solving skills.

Qualifications

• Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
• Bachelor’s/College Degree in Business Administration or any related field.
• Willing to work on-site- 6 days a week

Responsibilities

• Oversee daily operations, schedules, appointments, and administrative tasks
• Handle calls, emails, and correspondence professionally
• Conduct regular property inspections and report observations
• Monitor consumables and track stock levels for reordering and reporting
• Ensure asset accountability, tagging, and tracking
• Maintain a detailed and updated master asset inventory
• Monitor housekeeping activities and ensure cleaning standards
• Ensure compliance with preventive maintenance schedules
• Process purchase requests and source vendors with cost comparisons
• Prepare bid evaluations and execute purchase orders
• Manage vendor relationships and negotiate costs
• Process and monitor permits and licenses for timely renewal
• Ensure all documents are valid, updated, and properly posted
• Manage contracts and ensure proper review, approval, and monitoring
• Track insurance requirements and ensure timely renewals
• Prepare reports and ensure compliance with company standards
• Disseminate important operational information and updates
• Manage schedules, deadlines, and maintain trackers, databases, and records
• Ensure compliance with accounting and bookkeeping procedures
• Manage billing, collections, and payment monitoring
• Review contractor and supplier billings
• Monitor expenses to stay within budget
• Manage petty cash with complete documentation
• Conduct customer feedback surveys to improve services
• Ensure effective administrative processes to support business growth
• Recommend process improvements for better efficiency and service delivery
• Participate in trainings, seminars, and company activities

Skills

Organizational skills

Verbal & written communication

Problem-solving

Time management

Attention to detail

Customer service

Interpersonal skills

Teamwork

Data analysis

Advisory support

Data gathering

Self-development

Decision making

Strategic planning

Computer literacy

Multitasking

Education

Bachelor’s/College Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Savills Philippines, Inc. is seeking an Admin Analyst to support daily operations at the Taft, Manila office.

This on-site role involves managing schedules, handling inquiries, coordinating inspections, and maintaining asset and vendor records to ensure smooth facilities operations. The ideal candidate will have a degree in Business Administration or related field and proven administrative experience, with excellent communication, organization, and problem-solving skills.