On-site Facilities Admin Analyst

Savills; Makati; On-site; PHP 279,000 - 502,000; Full time

Job summary

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators. The Admin Analyst will oversee daily operations, manage schedules, and handle communications while ensuring asset inventory and compliance across facilities.

Key duties include vendor sourcing, procurement, contract review, budgeting, and ensuring timely renewals of permits and licenses. On-site presence 6 days a week is required as part of daily operations.

Qualifications

• Proven experience as an Administrative Analyst.
• Bachelor’s/College Degree in Business Administration or related field.
• Willing to work on-site- 6 days a week.

Responsibilities

• Oversee daily operations, schedules, appointments, and administrative tasks.
• Handle calls, emails, and correspondence professionally.
• Conduct regular property inspections and report observations.
• Monitor consumables and track stock levels for reordering and reporting.
• Ensure asset accountability, tagging, and tracking.
• Maintain a detailed and updated master asset inventory.
• Monitor housekeeping activities and ensure cleaning standards.
• Ensure compliance with preventive maintenance schedules.
• Process purchase requests and source vendors with cost comparisons.
• Prepare bid evaluations and execute purchase orders
• Manage vendor relationships and negotiate costs.
• Process and monitor permits and licenses for timely renewal.
• Ensure all documents are valid, updated, and properly posted.
• Manage contracts and ensure proper review, approval, and monitoring.
• Track insurance requirements and ensure timely renewals.
• Prepare reports and ensure compliance with company standards.
• Disseminate important operational information and updates.
• Manage schedules, deadlines, and maintain trackers, databases, and records.
• Ensure compliance with accounting and bookkeeping procedures.
• Manage billing, collections, and payment monitoring.
• Review contractor and supplier billings.
• Monitor expenses to stay within budget.
• Manage petty cash with complete documentation.
• Conduct customer feedback surveys to improve services.
• Ensure effective administrative processes to support business growth.
• Recommend process improvements for better efficiency and service delivery.
• Participate in trainings, seminars, and company activities.

Skills

Organizational skills

Verbal communication

Written communication

Problem-solving

Time management

Attention to detail

Customer service

Interpersonal skills

Teamwork

Bookkeeping

Data analysis

Strategic planning

Multitasking

Office tools

Education

Bachelor's/College Degree in Business Administration

Tools

Microsoft Office

Job description

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators. The Admin Analyst will oversee daily operations, manage schedules, and handle communications while ensuring asset inventory and compliance across facilities.

Key duties include vendor sourcing, procurement, contract review, budgeting, and ensuring timely renewals of permits and licenses. On-site presence 6 days a week is required as part of daily operations.