Admin Analyst

Savills Philippines, Inc; Makati; On-site; PHP 268,000 - 469,000; Full time

Job summary

Savills Philippines, Inc. is seeking an Admin Analyst to support daily operations, schedules, and administrative tasks within a busy facilities environment on-site six days per week.

The role emphasizes professional communication, asset tracking, procurement support, vendor coordination, and rigorous record-keeping to ensure compliance and smooth office function for property management activities.

Qualifications

• Experience as Administrative Analyst; property or facilities management is a plus.
• Bachelor’s/College Degree in Business Administration or related field.
• Willing to work on-site six days a week.

Responsibilities

• Oversee daily operations, schedules, appointments, and administrative tasks
• Handle calls, emails, and correspondence professionally
• Conduct regular property inspections and report observations
• Monitor consumables and track stock levels
• Maintain a detailed master asset inventory
• Process purchase requests and source vendors with cost comparisons
• Prepare bids and execute purchase orders
• Manage vendor relationships and negotiate costs
• Review contractor and supplier billings
• Ensure compliance with accounting and bookkeeping procedures

Skills

Organizational skills

Communication

Time management

Attention to detail

Multitasking

Problem-solving

Team collaboration

Education

Bachelor’s/College Degree in Business Administration or related field

Tools

MS Office

Office tools

Job description

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION:
WORK SET UP: On-site - 6 days a week
POSITION: Admin Analyst

JOB DESCRIPTION:

• Oversee daily operations, schedules, appointments, and administrative tasks
• Handle calls, emails, and correspondence professionally
• Conduct regular property inspections and report observations
• Monitor consumables and track stock levels for reordering and reporting
• Ensure asset accountability, tagging, and tracking
• Maintain a detailed and updated master asset inventory
• Monitor housekeeping activities and ensure cleaning standards
• Ensure compliance with preventive maintenance schedules
• Process purchase requests and source vendors with cost comparisons
• Prepare bid evaluations and execute purchase orders
• Manage vendor relationships and negotiate costs
• Process and monitor permits and licenses for timely renewal
• Ensure all documents are valid, updated, and properly posted
• Manage contracts and ensure proper review, approval, and monitoring
• Track insurance requirements and ensure timely renewals
• Prepare reports and ensure compliance with company standards
• Disseminate important operational information and updates
• Manage schedules, deadlines, and maintain trackers, databases, and records
• Ensure compliance with accounting and bookkeeping procedures
• Manage billing, collections, and payment monitoring
• Review contractor and supplier billings
• Monitor expenses to stay within budget
• Manage petty cash with complete documentation
• Conduct customer feedback surveys to improve services
• Ensure effective administrative processes to support business growth
• Recommend process improvements for better efficiency and service delivery
• Participate in trainings, seminars, and company activities

JOB QUALIFICATIONS:

• Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
• Bachelor’s/College Degree in Business Administration or any relatedfield.
• Willing to work on-site- 6 days a week
  

SKILLS & COMPETENCIES

• Strong organizational skills for managing workspace, calendars, and filing systems
• Effective verbal and written communication with colleagues, clients, and stakeholders
• Problem-solving skills to address office, staff, or system-related issues
• Good time management to prioritize tasks and meet deadlines
• High attention to detail in data entry, scheduling, and reporting
• Customer service skills to ensure a positive client experience
• Strong interpersonal skills to build and maintain relationships
• Teamwork and collaboration across departments
• Basic bookkeeping/accounting skills for managing invoices and budgets
• Ability to provide advisory support and guidance to team members
• Skills in data gathering and analysis for decision-making
• Commitment to continuous learning and self-development
• Strong decision-making within scope of responsibility
• Strategic planning and scheduling of meetings and activities
• Basic computer literacy and proficiency in office tools
• Strong verbal and written communication skills
• Critical thinking for analyzing and solving problems
• Ability to multitask and handle multiple responsibilities efficiently