Admin Analyst (Makati)

Savills Philippines, Inc.; Makati; On-site; PHP 30,000 - 50,000; Full time

Benefits offered by this job

Top-tier employee compensation benefits

Relaxed, team-oriented work environment

Job summary

Savills Philippines, Inc. is seeking an Administrative Analyst to manage daily operations at their Makati office. The successful candidate will oversee various administrative activities, ensure compliance with regulations, and maintain vendor relationships.

A Bachelor's degree in Business Administration or a related field is required, along with strong organizational and communication skills. The role includes monitoring expenses and inventory management in a team-oriented environment, with an expectation to work six days a week.

Qualifications

• Proven experience as an Administrative Analyst.
• Experience in property management/facilities management preferred.
• Willing to work on site, six days a week.

Responsibilities

• Manage daily administrative and operational activities.
• Monitor inventory of consumables and company assets.
• Oversee facilities management activities.
• Handle procurement processes, including vendor sourcing.
• Build and maintain vendor relationships.
• Ensure compliance with regulatory requirements.
• Maintain operational records and reports.
• Monitor operational expenses and billing.
• Facilitate timely processing of supplier payments.
• Conduct customer feedback surveys.

Skills

Strong organizational skills

Time management

Excellent communication

Problem-solving

Customer-focused

Microsoft Office proficiency

Data analysis

Education

Bachelor’s College Degree in Business Administration or related fields

Job description

Savills Philippines is an award-winning real estate services firm headquartered in Bonifacio Global City with over 250 employees involved directly in transactions for office, investments, retail, industrial & hotel locators, and residential properties.

With services ranging from tenant representation, investments to property management, Savills Philippines is an award-winning real estate services firm, recognized as the Best Property Consultant and Best Real Estate Agency in the Philippines. Over the years, Savills Philippines has handled significant transactions with the country’s top clients and has grown to become a reliable leader in the local real estate industry.

Responsibilities

• Manage daily administrative and operational activities, including scheduling, correspondence, and property inspections.
• Monitor and maintain inventory of consumables and company assets, ensuring accurate records and accountability.
• Oversee facilities management activities, including housekeeping, preventive maintenance, and overall property upkeep.
• Handle procurement processes such as purchase requisitions, vendor sourcing, bid evaluations, purchase orders, and supplier coordination.
• Build and maintain strong vendor relationships while negotiating competitive pricing and service agreements.
• Ensure compliance with regulatory requirements by managing permits, licenses, contracts, and insurance renewals.
• Maintain accurate operational records, reports, databases, trackers, and documentation.
• Coordinate the dissemination of operational updates, safety advisories, and other company communications.
• Monitor operational expenses, billings, collections, and petty cash to ensure adherence to budget and accounting procedures.
• Review supplier and contractor billings and facilitate timely processing of payments.
• Conduct customer feedback surveys and support initiatives that enhance client satisfaction and service quality.
• Identify opportunities to improve administrative and operational processes for greater efficiency and effectiveness.
• Participate in company meetings, trainings, and professional development programs.

Educational Requirements

• Bachelor’s College Degree in Business Administration, Tourism/Hotel and Restaurant or other related courses.

Desired Skills

• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication abilities.
• Strong problem-solving and critical-thinking skills.
• High attention to detail and accuracy.
• Customer-focused with strong interpersonal skills.
• Ability to collaborate effectively across teams and stakeholders.
• Knowledge of procurement, inventory, facilities, and vendor management.
• Basic bookkeeping, expense monitoring, and financial administration skills.
• Proficient in Microsoft Office and business productivity tools.
• Ability to analyze data and support operational decision-making.
• Adaptable to fast-paced environments and changing priorities.
• Committed to continuous learning and process improvement.

Qualifications

• Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
• Willing to work on site.
• Amenable to work six (6) days a week.

Savills Philippines provides top-tier employee compensation benefits and a relaxed, team-oriented work environment, including: