Admin Analyst Manila

Savills; Manila; On-site; PHP 360,000 - 480,000; Full time

Job summary

Savills Philippines is seeking an Admin Analyst to support daily operations at our Taft, Manila office. On-site 6 days a week, you will handle schedules, correspondence, asset tracking, vendor management, and reporting to ensure smooth building and facilities administration.

Ideal candidates have proven Administrative Analyst experience, a business administration background, and proficiency with standard office tools. On-site work and collaboration with multiple teams are essential for success.

Qualifications

• Proven experience as an Administrative Analyst.
• Experience in property management/facilities management is an advantage.
• Bachelor’s/College Degree in Business Administration or any related field.

Responsibilities

• Oversee daily operations, schedules, appointments, and administrative tasks.
• Handle calls, emails, and correspondence professionally.
• Conduct regular property inspections and report observations.
• Monitor stock levels and manage procurement and reporting.
• Manage vendor relationships and negotiate costs.
• Process purchase requests and issue purchase orders.
• Prepare reports and ensure compliance with company standards.
• Maintain asset inventory and track permits, licenses, and contracts.
• Support accounting and bookkeeping procedures, including billing and collections.

Skills

Organizational skills

Communication

Time management

Data entry

Vendor management

Billing & accounting

Multitasking

Team collaboration

Education

Bachelor's degree in Business Administration

Related field

Tools

Office tools

Job description

Job Description:

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION: Taft, Manila
WORK SET UP: On-site - 6 days a week
POSITION: Admin Analyst

JOB DESCRIPTION:

• Oversee daily operations, schedules, appointments, and administrative tasks
• Handle calls, emails, and correspondence professionally
• Conduct regular property inspections and report observations
• Monitor consumables and track stock levels for reordering and reporting
• Ensure asset accountability, tagging, and tracking
• Maintain a detailed and updated master asset inventory
• Monitor housekeeping activities and ensure cleaning standards
• Ensure compliance with preventive maintenance schedules
• Process purchase requests and source vendors with cost comparisons
• Prepare bid evaluations and execute purchase orders
• Manage vendor relationships and negotiate costs
• Process and monitor permits and licenses for timely renewal
• Ensure all documents are valid, updated, and properly posted
• Manage contracts and ensure proper review, approval, and monitoring
• Track insurance requirements and ensure timely renewals
• Prepare reports and ensure compliance with company standards
• Disseminate important operational information and updates
• Manage schedules, deadlines, and maintain trackers, databases, and records
• Ensure compliance with accounting and bookkeeping procedures
• Manage billing, collections, and payment monitoring
• Review contractor and supplier billings
• Monitor expenses to stay within budget
• Manage petty cash with complete documentation
• Conduct customer feedback surveys to improve services
• Ensure effective administrative processes to support business growth
• Recommend process improvements for better efficiency and service delivery
• Participate in trainings, seminars, and company activities

JOB QUALIFICATIONS:

• Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
• Bachelor’s/College Degree in Business Administration or any relatedfield.
• Willing to work on-site- 6 days a week

SKILLS & COMPETENCIES

• Strong organizational skills for managing workspace, calendars, and filing systems
• Effective verbal and written communication with colleagues, clients, and stakeholders
• Problem-solving skills to address office, staff, or system-related issues
• Good time management to prioritize tasks and meet deadlines
• High attention to detail in data entry, scheduling, and reporting
• Customer service skills to ensure a positive client experience
• Strong interpersonal skills to build and maintain relationships
• Teamwork and collaboration across departments
• Basic bookkeeping/accounting skills for managing invoices and budgets
• Ability to provide advisory support and guidance to team members
• Skills in data gathering and analysis for decision-making
• Commitment to continuous learning and self-development
• Strong decision-making within scope of responsibility
• Strategic planning and scheduling of meetings and activities
• Basic computer literacy and proficiency in office tools
• Strong verbal and written communication skills
• Critical thinking for analyzing and solving problems
• Ability to multitask and handle multiple responsibilities efficiently

Interested applicants can directly send their resume/CV to the following emails with SUBJECT: Savills Applicant_Admin Analyst (Manila)

• [e-mail]
• [e-mail]

Requirements: