On-Site Property Admin & Operations Analyst

Savills Philippines; Philippines; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Medical

Dental

Loan

Sports

Leave Credits

Bonus

Educational Assistant

Job summary

Savills Philippines is seeking an Administrative Analyst to manage daily admin and operational activities, including scheduling, inspections, and records. You will oversee facilities management, procurement, and vendor coordination to ensure compliance and cost efficiency.

The role requires on-site work, six-day weeks, and strong organizational and communication skills. A bachelor’s degree in business administration is preferred, with experience in property management being a plus.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Willing to work on site and six days a week.
• Experience as Administrative Analyst or in property management/facilities management is a plus.

Responsibilities

• Manage daily administrative and operational activities, including scheduling, correspondence, and property inspections.
• Monitor and maintain inventory of consumables and company assets, ensuring accurate records.
• Oversee facilities management activities, including housekeeping, preventive maintenance, and overall property upkeep.
• Handle procurement processes such as purchase requisitions, vendor sourcing, bid evaluations, purchase orders, and supplier coordination.
• Build and maintain strong vendor relationships while negotiating competitive pricing and service agreements.
• Ensure compliance with regulatory requirements by managing permits, licenses, contracts, and insurance renewals.
• Maintain accurate operational records, reports, databases, trackers, and documentation.
• Coordinate the dissemination of operational updates, safety advisories, and other company communications.
• Monitor operational expenses, billings, collections, and petty cash to ensure adherence to budget and accounting procedures.
• Review supplier and contractor billings and facilitate timely processing of payments.
• Conduct customer feedback surveys and support initiatives that enhance client satisfaction and service quality.
• Identify opportunities to improve administrative and operational processes for greater efficiency and effectiveness.
• Participate in company meetings, trainings, and professional development programs.

Skills

Strong organizational skills

Excellent verbal and written skills

Time management

Multitasking

Attention to detail

Customer-focused

Interpersonal skills

Microsoft Office

Data analysis

Procurement knowledge

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Job description

Savills Philippines is seeking an Administrative Analyst to manage daily admin and operational activities, including scheduling, inspections, and records. You will oversee facilities management, procurement, and vendor coordination to ensure compliance and cost efficiency.

The role requires on-site work, six-day weeks, and strong organizational and communication skills. A bachelor’s degree in business administration is preferred, with experience in property management being a plus.