Facilities & Reception Coordinator: Space, Safety & Ops

Jones Lang LaSalle Incorporated; Makati; On-site; PHP 391,000 - 580,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Makati, Philippines is seeking a Facilities Coordinator and Receptionist to oversee space planning, assets, and day-to-day facilities operations for the office portfolio.

You will manage vendor relationships, safety checks, access control, maintenance, and reception duties, while coordinating events and ensuring a welcoming, well‑ordered workplace environment.

Qualifications

• Experience coordinating facilities operations and reception duties.
• Strong organizational and multitasking abilities.
• Knowledge of space planning, vendor management and safety protocols.

Responsibilities

• Maintain asset registers and track office equipment and furniture.
• Oversee facilities operations and strategy for the office/portfolio with layouts and floor plan updates.
• Lead space planning initiatives and workplace optimization with moves/adds/changes.
• Develop and implement facilities policies and best practices.
• Manage vendor relationships and negotiate service contracts.
• Oversee service providers (cleaning, security, maintenance, landscaping, pest control).
• Coordinate building maintenance, repairs, and safety checks.
• Manage access control, keys, and security systems.
• Oversee pantry supplies, office supplies, and consumables.
• Oversee preventive and reactive maintenance programs.
• Coordinate major building projects, refurbishments and fit-outs.
• Manage building systems (HVAC, electrical, plumbing, fire safety).
• Ensure business continuity and emergency preparedness.
• Maintain first aid supplies and safety equipment.
• Ensure compliance with local regulations, building codes, and JLL standards.
• Conduct risk assessments and implement safety improvements.
• Manage incident reporting and corrective actions.
• Coordinate fire safety drills and emergency response procedures.
• Process facilities-related invoices and purchase orders.
• Maintain facilities documentation and records.
• Support office events and setup requirements.
• Greet visitors and manage visitor registration/sign-in process.
• Issue visitor passes and notify employees of guest arrivals.
• Answer and direct incoming calls professionally.
• Manage meeting room bookings and ensure rooms are prepared.
• Handle incoming and outgoing mail, courier services, and package deliveries.
• Maintain reception area cleanliness, presentation, and organization.
• Update reception displays, signage, and communication boards.
• Coordinate catering orders for meetings and events.
• Manage office supplies inventory for common areas.
• Support access card issuance and management.
• Serve as first point of contact for office inquiries.
• Relay messages and communications to appropriate staff members.
• Maintain visitor logs, contact directories, and emergency contact lists.
• Coordinate with building security and management as needed.
• Assist with office events, town halls, and special functions.
• Support room setup and breakdown for events.
• Coordinate guest lists and RSVPs for office functions.
• Provide general administrative support to the facilities team.
• Assist with office events and special projects as needed.
• Support health and safety protocols (temperature checks, health declarations if required)

Skills

Facilities coordination

Reception duties

Space planning

Vendor management

Health & safety awareness

Job description

Jones Lang LaSalle Incorporated in Makati, Philippines is seeking a Facilities Coordinator and Receptionist to oversee space planning, assets, and day-to-day facilities operations for the office portfolio.

You will manage vendor relationships, safety checks, access control, maintenance, and reception duties, while coordinating events and ensuring a welcoming, well‑ordered workplace environment.