Facilities Management Associate

Poweredge Solutions Phils., Inc; Mandaluyong; On-site; PHP 268,000 - 402,000; Full time

Job summary

Poweredge Solutions Phils., Inc. is seeking a facilities coordinator to oversee daily office premises, coordinate with vendors, manage procurement and inventory of office supplies, and support moves and renovations.

The role acts as the main contact for staff on facilities questions, helps develop policies to improve efficiency, and collaborates with cross-functional teams to optimize space and services while providing general admin support.

Qualifications

• At least 2 years of experience in facilities management or administrative support.
• Warehouse operations, stockroom management, or inventory handling is a strong advantage.
• Strong organizational and multitasking skills with deadline focus.
• Excellent communication and interpersonal abilities with stakeholders.
• Proficient in Microsoft Office suite.
• Problem-solving mindset with attention to detail.
• Proactive and resourceful with a commitment to high-quality work.

Responsibilities

• Coordinate and oversee daily maintenance and upkeep of office premises with vendors.
• Manage procurement, storage, and inventory of office supplies and equipment.
• Assist in receiving, organizing, and tracking incoming goods and materials.
• Assist with coordination of office moves, renovations, and installations.
• Act as main point of contact for facilities-related inquiries from employees.
• Contribute to policies and procedures to improve facilities and inventory efficiency.
• Collaborate with cross-functional teams to optimize office infrastructure and services.
• Provide admin support such as data entry, filing, and document management.

Skills

Facilities management

Administrative support

Inventory management

Vendor coordination

MS Office

Communication

Multitasking

Problem solving

Job description

Job Description

• Coordinate and oversee the daily maintenance and upkeep of office premises, including coordinating with vendors and service providers.

• Manage the procurement, storage, and inventory of office supplies and equipment, ensuring adequate stock levels at all times.

• Assist in receiving, organizing, and tracking incoming goods, materials, and equipment.

• Assist with the coordination of office moves, renovations, and equipment installations.

• Act as the main point of contact for employees regarding facilities-related inquiries and requests.

• Contribute to the development and implementation of policies and procedures to enhance the efficiency of facilities and inventory management.

• Collaborate with cross-functional teams to identify and implement improvements to office infrastructure, storage, and services.

• Provide administrative support as needed, such as data entry, filing, and document management.

Qualifications

• At least 2 years of experience in a facilities management or administrative support role, preferably in a fast-paced, corporate environment.

• Prior experience in warehouse operations, stockroom management, or inventory handling is a strong advantage.

• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.

• Excellent communication and interpersonal skills, with the ability to liaise effectively with various stakeholders.

• Proficient in the use of office productivity tools, such as the Microsoft Office suite.

• Problem-solving mindset with a keen eye for detail and organized stockkeeping.

• Proactive and resourceful, with a commitment to delivering high-quality work.