Admin and Facilities Manager

ABS Global Innovations Inc; Pasig; On-site; PHP 420,000 - 780,000; Full time

Job summary

A leading facilities management company in Metro Manila is seeking a Facilities Manager to oversee maintenance and repairs of the facility, manage budget, and ensure compliance with safety regulations. The ideal candidate has proven leadership experience in facilities management and excellent organizational and communication skills.

Qualifications

• Proven Leadership experience in facilities management, administrative, or a related field.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office and related software.
• Knowledge of health and safety regulations related to facilities management.

Responsibilities

• Oversee maintenance, repairs, and improvements of the facility.
• Manage the facilities budget, including forecasting future expenses.
• Conduct daily inspections of the facility to identify maintenance issues.
• Develop, review, and maintain emergency response plans and crisis management procedures.
• Identify risks to the facility and implement mitigation strategies to minimize disruptions.
• Ensure compliance with health and safety regulations through policies, inspections, and training.

Skills

Leadership experience

Organizational skills

Communication skills

Proficiency in Microsoft Office

Knowledge of safety regulations

Adaptability

Tools

Microsoft Office Suite

Job description

Responsibilities

• Facilities Management: Oversee maintenance, repairs, and improvements of the facility, including inhouse HVAC systems, plumbing, electrical, and other infrastructure. Manage relationships with building facilities, vendors, contractors, and service providers to ensure timely completion of tasks and adherence to quality standards. Conduct daily inspections of the facility to identify and address any maintenance issues or safety concerns.
• Budget Management: Be able to manage the facilities budget, including forecasting future expenses, tracking expenditures, and identifying cost-saving opportunities.
• Analyze current space utilization and collaborate with operations Team Leads to optimize space allocation. Plan and oversee office layout changes to accommodate evolving operational and office needs.
• Develop, review, and maintain emergency response plans, including evacuation procedures, first aid protocols, and crisis management strategies.
• Identify potential risks to the facility and develop mitigation strategies to minimize disruptions to operations. This could include assessing vulnerabilities to natural disasters, security threats, or other hazards.
• Safety and Compliance: Ensure compliance with health and safety regulations by implementing and maintaining appropriate policies and procedures. Conduct regular safety inspections and training sessions to promote a safe working environment.

Qualifications

• Proven Leadership experience in facilities management, administrative, or a related field.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of safety regulations and procedures related to facilities management.
• Flexibility to adapt to changing priorities and work schedules.