Admin & Facilities Associate

Business Process Outsourcing International, Inc.; Philippines; On-site; PHP 268,000 - 402,000; Full time

Job summary

Business Process Outsourcing International, Inc. is seeking an Admin & Facilities Associate to support day-to-day administrative and facilities operations, ensuring a safe, efficient, and well-organized workplace.

You will provide administrative support to employees, management, vendors, and visitors, coordinate meetings, travel, and events, and liaise with landlords and service providers to maintain records and monitor expenses.

Qualifications

Responsibilities

• Provide day-to-day administrative support to the office and internal teams.
• Manage office correspondence, documents, records, and filing systems.
• Coordinate meetings, appointments, schedules, and office activities.
• Prepare reports, presentations, forms, and other administrative documents.
• Manage office supplies, equipment, and inventory.
• Process purchase requests, invoices, reimbursements, and other administrative documentation.
• Assist with employee onboarding, office access, and workplace requirements.
• Coordinate travel arrangements, accommodations, and transportation when required.
• Support company events, meetings, training sessions, and employee activities.
• Ensure the office is clean, safe, functional, and well-maintained.
• Coordinate building maintenance, repairs, cleaning, security, utilities, and other facilities services.
• Liaise with landlords, property managers, contractors, suppliers, and service providers.
• Monitor office equipment, furniture, facilities, and workplace infrastructure.
• Conduct regular workplace inspections and report maintenance or safety concerns.
• Maintain records of maintenance activities, service agreements, permits, and warranties.
• Monitor facility-related expenses and ensure services are delivered according to agreed standards.
• Support emergency preparedness, health and safety, and workplace

Job description

About the Role

We are looking for a highly organized, proactive, and service-oriented Admin & Facilities Associate to support the day-to-day administrative and facilities operations of the organization.

This role is responsible for maintaining a safe, efficient, and well-organized workplace while providing administrative support to employees, management, vendors, and visitors.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to the office and internal teams.

• Manage office correspondence, documents, records, and filing systems.

• Coordinate meetings, appointments, schedules, and office activities.

• Prepare reports, presentations, forms, and other administrative documents.

• Manage office supplies, equipment, and inventory.

• Process purchase requests, invoices, reimbursements, and other administrative documentation.

• Assist with employee onboarding, office access, and workplace requirements.

• Coordinate travel arrangements, accommodations, and transportation when required.

• Support company events, meetings, training sessions, and employee activities.

Facilities Management

• Ensure the office is clean, safe, functional, and well-maintained.

• Coordinate building maintenance, repairs, cleaning, security, utilities, and other facilities services.

• Liaise with landlords, property managers, contractors, suppliers, and service providers.

• Monitor office equipment, furniture, facilities, and workplace infrastructure.

• Conduct regular workplace inspections and report maintenance or safety concerns.

• Maintain records of maintenance activities, service agreements, permits, and warranties.

• Monitor facility-related expenses and ensure services are delivered according to agreed standards.

• Support emergency preparedness, health and safety, and workplace