Facilities Coordinator

cxperts; Iloilo City; On-site; PHP 334,800 - 558,000; Full time

Job summary

cxperts in Iloilo City is hiring a Facilities Coordinator to ensure smooth operation, maintenance, and safety of the workspace. This role involves managing vendor relationships, overseeing office services, and ensuring compliance with health regulations.

The successful candidate will have a Bachelor's degree in Facilities Management or related fields and at least 2 years of experience. Proficiency in MS Office and good organizational skills are essential. The position requires onsite work and a willingness to work Graveyard shifts.

Qualifications

• 2+ years in facilities coordination or office management.
• Willing to work onsite.
• Willing to work on Graveyard Shift.

Responsibilities

• Monitor and maintain office facilities for cleanliness and functionality.
• Coordinate preventive maintenance and repairs with vendors.
• Manage relationships with service providers.
• Ensure compliance with health and safety regulations.
• Assist with office layout planning and employee requests.
• Track facility expenses and maintain inventory.

Skills

Strong organizational skills

Excellent communication skills

Vendor management

Proficiency in MS Office

Education

Bachelor’s degree in Facilities Management or Business Administration

Tools

Facilities management software

Job description

Position Summary

The Facilities Coordinator is responsible for ensuring the smooth operation, maintenance, and safety of the organization’s physical workspace. This role involves coordinating repairs, managing vendors, overseeing office services, and supporting workplace initiatives to create a productive and compliant environment for employees.

Key Responsibilities

• Facilities Management:
  • Monitor and maintain office facilities, equipment, and common areas to ensure cleanliness and functionality
  • Coordinate preventive maintenance and repairs with internal teams and external vendors
• Vendor & Service Coordination:
  • Manage relationships with service providers (cleaning, security, utilities, etc.)
  • Negotiate contracts and ensure compliance with service agreements
• Health & Safety Compliance:
  • Ensure adherence to local health, safety, and environmental regulations
  • Conduct regular inspections and report hazards or issues promptly
• Space Planning & Office Support:
  • Assist with office layout planning, seating arrangements, and moves
  • Support employees with facility-related requests and troubleshoot issues
• Budget & Inventory Management:
  • Track facility expenses and assist in budget preparation
  • Maintain inventory of office supplies and equipment

Qualifications

• Education: Bachelor’s degree in Facilities Management, Business Administration, or related field (preferred)
• Experience: 2+ years in facilities coordination or office management
• Willing to work onsite
• Willing to work on Graveyard Shift
• Skills:
  • Strong organizational and multitasking abilities
  • Excellent communication and vendor management skills
  • Proficiency in MS Office and familiarity with facilities management software

Key Competencies

• Problem-solving and attention to detail
• Ability to work independently and collaboratively
• Customer service mindset with a proactive approach