Facilities Coordinator - Finance

HAA-Jones Lang LaSalle (Philippines), Inc.; Quezon City; On-site; PHP 300,000 - 540,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Finance Administrator to support on-site operations in Quezon City, Philippines. You will oversee invoices, purchase orders, budget tracking, and financial record-keeping while coordinating with internal teams and external vendors.

This role requires a Bachelor’s degree in a related field, proficiency in Excel, and strong organizational skills. Attention to detail and the ability to handle multiple tasks under deadlines are essential for success.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience in finance administration, accounts payable, procurement, or facilities management support.
• Knowledge of invoice processing, purchase orders, budget monitoring, and financial documentation.
• Proficiency in Microsoft Excel; experience with JLL financial management systems is an advantage.
• Strong attention to detail, organization, and ability to meet deadlines.
• Good communication and vendor/clients coordination.
• Ability to maintain confidentiality and follow financial controls.

Responsibilities

• Invoice and Payment Monitoring: review invoices and coordinate with Finance to resolve payments.
• Purchase Order Management: process POs, quotations, and documents per procedures.
• Budget Monitoring: track expenses and variances.
• Financial Reporting: prepare trackers and expense reports for monthly audits.
• Vendor and Stakeholder Coordination: liaise with vendors, Finance, Procurement, and Facilities.
• Compliance and Documentation: maintain financial records per requirements.
• Operational Support: assist Facilities Manager with costs and project expenses.
• Monitor revolving petty cash.

Skills

Attention to detail

Organizational skills

Multi-tasking

Communication skills

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

Tools

Microsoft Excel

JLL financial management systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Roles and Responsibilities:

• Invoice and Payment Monitoring: Review vendor invoices, monitor payment status, and coordinate with Finance and vendors to resolve outstanding payments.
• Purchase Order Management: Process and monitor purchase orders, quotations, and supporting documents in accordance with procurement procedures and approval requirements.
• Budget Monitoring: Track operational expenses, monitor budget utilization, and identify cost variances and potential savings.
• Financial Reporting: Prepare and maintain financial trackers, expense reports, and supporting documents for monthly reporting and audits.
• Vendor and Stakeholder Coordination: Coordinate with vendors, Finance, Procurement, and the Facilities Management team to ensure timely processing of transactions.
• Compliance and Documentation: Maintain accurate and complete financial records in compliance with JLL and client requirements.
• Operational Support: Assist the Facilities Manager in monitoring financial commitments, maintenance costs, and project expenses to support smooth site operations.
• Monitoring of Revolving Petty Cash

Qualifications and Experience Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Relevant experience in finance administration, accounts payable, procurement, or facilities management support is preferred.
• Knowledge of invoice processing, purchase orders, budget monitoring, and financial documentation.
• Proficiency in Microsoft Office applications, particularly Excel; experience with JLL financial management systems is an advantage.
• Strong attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines.
• Good communication and coordination skills when dealing with vendors, internal departments, and clients.
• Ability to maintain confidentiality, follow financial controls, and comply with company policies and procedures.

Location: On-site –Quezon, Philippines

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.

A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.

Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit jll.com.