Facilities Coordinator - Finance

Jones Lang LaSalle Property Consultants Pte Ltd; Quezon City; On-site; PHP 360,000 - 540,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd is seeking a Finance Administrator to support accounts payable, PO processing, budgeting, and financial reporting in the Manila area. The role involves coordinating with Finance, Procurement, and Facilities Management to ensure timely processing and accurate records.

The candidate should have a Bachelor's in Accounting/Finance, strong Excel skills, and precision in handling confidential financial information, with the ability to manage multiple

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Strong finance administration experience, including accounts payable, PO processing, and budgeting support.
• Knowledge of invoice processing, purchase orders, budget monitoring, and financial documentation.

Responsibilities

• Review vendor invoices and payment status; coordinate with Finance and vendors to resolve payments.
• Process and monitor purchase orders, quotations, and supporting docs per procedures and approvals.
• Track operational expenses; monitor budget utilization and identify variances/savings.
• Prepare and maintain financial trackers, expense reports, and documents for monthly reports/audits.
• Coordinate with Vendors, Finance, Procurement, and Facilities Mgmt to ensure timely transactions.
• Maintain accurate financial records in compliance with JLL and client requirements.
• Assist Facilities Manager in monitoring financial commitments, maintenance costs, and project expenses.

Skills

Attention to detail

Communication skills

Multi-tasking

Excel proficiency

Confidentiality

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

JLL financial management systems

Microsoft Office

Job description

This role involves finance administration and operational support, including invoice and payment monitoring, purchase order management, budget tracking, and financial reporting. You will coordinate with vendors, Finance, Procurement, and the Facilities Management team to ensure timely processing of transactions and maintain accurate financial records in compliance with JLL and client requirements.

Key responsibilities

Review vendor invoices, monitor payment status, and coordinate with Finance and vendors to resolve outstanding payments

Process and monitor purchase orders, quotations, and supporting documents in accordance with procurement procedures and approval requirements

Track operational expenses, monitor budget utilization, and identify cost variances and potential savings

Prepare and maintain financial trackers, expense reports, and supporting documents for monthly reporting and audits

Coordinate with vendors, Finance, Procurement, and the Facilities Management team to ensure timely processing of transactions

Maintain accurate and complete financial records in compliance with JLL and client requirements

Assist the Facilities Manager in monitoring financial commitments, maintenance costs, and project expenses to support smooth site operations

Monitor revolving petty cash

About you

Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Relevant experience in finance administration, accounts payable, procurement, or facilities management support is preferred

Knowledge of invoice processing, purchase orders, budget monitoring, and financial documentation

Proficiency in Microsoft Office applications, particularly Excel; experience with JLL financial management systems is an advantage

Strong attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines

Good communication and coordination skills when dealing with vendors, internal departments, and clients

Ability to maintain confidentiality, follow financial controls, and comply with company policies and procedures

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Commercial & Industrial Property Management 1,001-5,000 employees

About Us

https://www.us.jll.com/content/dam/jll-com/documents/pdf/research/jll-why-work-with-us.pdf

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities.

JLL is a Fortune 500 company with nearly 300 corporate offices, operations in over 80 countries and a global workforce of 83,500 as of March 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit www.jll.com.

Facilities Management, Tenant representation, real estate, property, financial services, investment, corporate solutions, capital markets, outsourcing, commercial property, and sustainability

About Us

https://www.us.jll.com/content/dam/jll-com/documents/pdf/research/jll-why-work-with-us.pdf

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities.

JLL is a Fortune 500 company with nearly 300 corporate offices, operations in over 80 countries and a global workforce of 83,500 as of March 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit www.jll.com.

Facilities Management, Tenant representation, real estate, property, financial services, investment, corporate solutions, capital markets, outsourcing, commercial property, and sustainability

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