Facilities Coordinator

Jones Lang LaSalle Incorporated; Makati; On-site; PHP 360,000 - 480,000; Full time

Job summary

Jones Lang LaSalle (JLL) Batangas site seeks a Technical Facility Coordinator to support mission-critical facility operations and provide administrative coordination for engineers, technicians, vendors, and client stakeholders.

You will gather data, analyze site processes, generate reports, manage inventories, schedule shifts, and ensure health and safety procedures are followed under safety guidance. This role emphasizes detail, process improvement, and cost-saving opportunities.

Qualifications

• Associate degree, diploma, or equivalent experience in Business Administration, Facilities Management, Engineering Technology, or related field.
• 2-3 years of experience in administrative support, facilities coordination, or operations roles preferably in commercial real estate, data centers, or mission-critical environments.
• Strong proficiency in report creation using MS Office suite with demonstrated ability to create professional presentations and data analysis reports.
• Excellent communication and information-gathering skills with ability to interact professionally with personnel at all organizational levels.
• Strong report consolidation and presentation skills with ability to synthesize complex operational data into clear insights.
• Experience with CMMS such as Corrigo, Maximo, or similar platforms for work order tracking and reporting.
• Basic understanding of facilities management practices and administrative processes supporting technical operations.

Responsibilities

• Provide comprehensive administrative support as a key member of the Operations team, supporting facilities-related activities and ensuring seamless coordination between engineers, technicians, vendors, and client stakeholders.
• Perform data-gathering and analysis of information to ensure all site processes and best practices are being implemented, tracked, and controlled, while contributing suggestions on improvements.
• Provide admin support including report generation using Corrigo CMMS, inventory and stock taking management, shift scheduling coordination, site inductions for new personnel, and general facilities coordination activities.
• Ensure health and safety workplace procedures are in place and properly documented, under supervision from the Safety Officer.
• Act as first line of defense against operational risks by implementing risk management programs, disaster recovery plans, and business continuity procedures aligning with firm guidelines.
• Interact with client staff and vendors to deliver efficient services, address conflicts, and interface with customers during BAU and critical activities.
• Assist with compliance reporting, monitoring and tracking of artifacts and legal requirements, and support audit processes by maintaining documentation.

Skills

MS Office proficiency

Communication skills

Data analysis

Education

Associate degree or diploma in Business Administration / Facilities Management

Tools

Corrigo CMMS

Maximo

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Technical Facility Coordinator you'll serve as the operational backbone supporting mission-critical facility activities. In this key role, you'll bridge technical and administrative operations, performing data-gathering and analysis to ensure all site processes and best practices are implemented, tracked, and controlled effectively. You'll provide critical administrative support including report generation, inventory management, shift scheduling, and facilities coordination while ensuring health and safety workplace procedures are in place and followed. We're looking for a detail-oriented professional who combines strong organizational skills with process improvement thinking—someone who can identify opportunities to speed up service delivery, enhance service quality, and save costs.

What your day-to-day will look like:

• Provide comprehensive administrative support as a key member of the Operations team, supporting facilities-related activities and ensuring seamless coordination between engineers, technicians, vendors, and client stakeholders
• Perform data-gathering and analysis of information to ensure all site processes and best practices are being implemented, tracked, and controlled, while contributing suggestions on where processes can be improved to speed up service delivery, enhance service quality, and save costs
• Provide admin support including report generation using Corrigo CMMS, inventory and stock taking management, shift scheduling coordination, site inductions for new personnel, and general facilities coordination activities
• Ensure health and safety workplace procedures are in place and properly documented, working under supervision and guidance from the Safety Officer to implement and carry out these procedures as needed
• Act as first line of defense against operational risks by implementing and managing risk management programs, disaster recovery plans, and business continuity procedures while following escalation and incident reporting protocols in compliance with firm guidelines
• Interact with client staff and vendors to deliver efficient services, address conflicts and conflicting priorities effectively, and serve as an effective and resilient communicator who interfaces with customers during both business-as-usual and critical activities
• Assist JLL and client leads with compliance reporting, monitoring and tracking of artifacts and legal statutory requirements, and support internal and external audit processes by maintaining accurate documentation and records

Required Qualifications:

• Associate degree, diploma, or equivalent experience in Business Administration, Facilities Management, Engineering Technology, or related field
• 2-3 years of experience in administrative support, facilities coordination, or operations roles preferably in commercial real estate, data centers, or mission-critical environments
• Strong proficiency in report creation using MS Office suite (Excel, Word, PowerPoint, Outlook) with demonstrated ability to create professional presentations and data analysis reports
• Excellent communication and information-gathering skills with ability to interact professionally with personnel at all organizational levels including engineers, clients, vendors, and executive leadership
• Strong report consolidation and presentation skills with ability to synthesize complex operational data into clear, actionable insights
• Experience with Computerized Maintenance Management Systems (CMMS) such as Corrigo, Maximo, or similar platforms for work order tracking and reporting
• Basic understanding of facilities management practices and administrative processes supporting technical operations

Preferred Qualifications:

• Demonstrated track record of timeliness, accuracy, and completeness in all administrative and reporting responsibilities
• Excellent understanding of health and safety practices within the built environment including OSHA standards, emergency procedures, and workplace safety protocols
• Strong attention to detail with process-oriented mindset and ability to identify inefficiencies and recommend practical improvements
• Experience with inventory management systems, asset tracking, and procurement coordination for facilities operations
• Familiarity with shift scheduling software and workforce management tools for 24/7 operational environments
• Basic Occupational Safety and Health (BOSH) certification or willingness to obtain relevant safety training

Location:

On-site –Batangas, PHL

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.