Facilities Coordinator - Finance

Jones Lang LaSalle Incorporated; Quezon; Presencial; PHP 350.000 - 550.000; Jornada completa

Descripción de la vacante

Jones Lang LaSalle in Quezon, Philippines, is hiring for an Accounts Payable/Finance Admin role focused on invoice processing, PO management, budget monitoring, and financial reporting. This position supports the Facilities Manager and coordinates with vendors and internal teams to ensure accurate, timely financial transactions.

The role requires a degree in accounting or related field, strong attention to detail, and proficiency with Excel.

Formación

• Bachelor's degree in Accounting, Finance, Business Administration or related field.
• Knowledge of invoice processing, purchase orders, budget monitoring and financial documentation.
• Proficiency in Microsoft Excel; experience with JLL financial management systems is an advantage.

Responsabilidades

• Invoice and Payment Monitoring: Review vendor invoices, monitor payment status, and coordinate with Finance and vendors to resolve outstanding payments.
• Purchase Order Management: Process and monitor purchase orders, quotations, and supporting documents in accordance with procurement procedures and approval requirements.
• Budget Monitoring: Track operational expenses, monitor budget utilization, and identify cost variances and potential savings.
• Financial Reporting: Prepare and maintain financial trackers, expense reports, and supporting documents for monthly reporting and audits.
• Vendor and Stakeholder Coordination: Coordinate with vendors, Finance, Procurement, and the Facilities Management team to ensure timely processing of transactions.
• Compliance and Documentation: Maintain accurate and complete financial records in compliance with JLL and client requirements.
• Operational Support: Assist the Facilities Manager in monitoring financial commitments, maintenance costs, and project expenses to support smooth site operations.
• Monitoring of Revolving Petty Cash

Conocimientos

Invoice processing

Purchase orders

Budget monitoring

Financial documentation

Vendor communication

Coordination with internal departments

Attention to detail

Organizational skills

Confidentiality

Educación

Bachelor's degree in Accounting, Finance, Business Administration

Herramientas

Excel

JLL financial management systems

Descripción del empleo

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Roles and Responsibilities:

• Invoice and Payment Monitoring: Review vendor invoices, monitor payment status, and coordinate with Finance and vendors to resolve outstanding payments.
• Purchase Order Management: Process and monitor purchase orders, quotations, and supporting documents in accordance with procurement procedures and approval requirements.
• Budget Monitoring: Track operational expenses, monitor budget utilization, and identify cost variances and potential savings.
• Financial Reporting: Prepare and maintain financial trackers, expense reports, and supporting documents for monthly reporting and audits.
• Vendor and Stakeholder Coordination: Coordinate with vendors, Finance, Procurement, and the Facilities Management team to ensure timely processing of transactions.
• Compliance and Documentation: Maintain accurate and complete financial records in compliance with JLL and client requirements.
• Operational Support: Assist the Facilities Manager in monitoring financial commitments, maintenance costs, and project expenses to support smooth site operations.
• Monitoring of Revolving Petty Cash

Qualifications and Experience Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Relevant experience in finance administration, accounts payable, procurement, or facilities management support is preferred.
• Knowledge of invoice processing, purchase orders, budget monitoring, and financial documentation.
• Proficiency in Microsoft Office applications, particularly Excel; experience with JLL financial management systems is an advantage.
• Strong attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines.
• Good communication and coordination skills when dealing with vendors, internal departments, and clients.
• Ability to maintain confidentiality, follow financial controls, and comply with company policies and procedures.

Location:

On-site -Quezon, Philippines

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail] . This email is only to request an accommodation.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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