Services Coordinator

Jones Lang LaSalle Incorporated; Philippines; Sur place; PHP 350 000 - 600 000; Plein temps

Résumé du poste

Jones Lang LaSalle Incorporated is seeking a Services Coordinator to manage facilities operations, coordinate administrative services, liaise with vendors, and oversee cost tracking and reporting. The role ensures seamless daily office services and vendor performance to support business activities.

The position requires strong organizational skills, experience with invoices and financial docs, and the ability to juggle multiple tasks across facilities, food service, transportation, and site

Qualifications

• Bachelor's degree required in Business Administration, Operations Management, or related field.
• 2-3 years of experience in service coordination, vendor management, or facilities operations.
• Experience managing vendor relationships and coordinating multiple services.
• Proficiency in Microsoft Excel for tracker maintenance and reporting.
• Experience processing invoices, accruals, and financial documentation.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Attention to detail when maintaining records and verifying costs.
• Good written and verbal communication skills.
• Experience with work order tracking platforms.
• Ability to work independently.

Responsabilités

• Handle coordination of facilities and administrative services for the account.
• Manage transportation requests, food orders, room reservations, merchandise distribution, and supplies inventory.
• Work with vendors, process financial documents, track deliveries, and maintain service records.
• Keep operations running smoothly by connecting building occupants, vendors, and internal teams.
• Process adhoc transportation requests from LOBs and coordinate with transportation vendors.
• Handle food service requests from quotation to delivery and prepare completion reports.
• Order Grab Food and Grab Mart CareKit items, prepare cost estimates, and track deliveries.
• Manage conference room reservations within the building facilities.
• Monitor BCP supplies inventory and prepare monthly reports for donation endorsements.
• Process RFPs, endorse paycycle documents to Finance, and coordinate GRN/SCR for invoices.

Connaissances

Vendor management

Facilities operations

Organizational skills

Written and verbal communication

Multitasking

Independent work

Formation

Bachelor's degree in Business Administration / Operations Management or related field

Outils

Excel

Work order tracking platforms

Invoices/financial documentation systems

Description du poste

Services Coordinator

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

• handle coordination of facilities and administrative services for the account
• manage transportation requests, food orders, room reservations, merchandise distribution, and supplies inventory
• work with vendors, process financial documents, track deliveries, and maintain service records
• keep operations running smoothly by connecting building occupants, vendors, and internal teams

Day-to-day activities

• Process adhoc transportation requests from LOBs, coordinate with transportation vendors and update the Managed Spend tracker
• Handle food service requests from quotation to delivery, secure vendor permits, and prepare completion reports
• Order Grab Food and Grab Mart CareKit items, prepare cost estimates, create confirmation forms, and track deliveries and asset retrieval request using vendor tracker or platform
• Manage conference room reservations within the building facilities
• Monitor BCP supplies inventory, track incoming and outgoing items, and prepare monthly reports for donation endorsements
• Process RFPs, endorse paycycle documents to Finance, and coordinate GRN/SCR for JLL and non-JLL invoices
• Maintain trackers for transportation utilization, deliveries, You Matter requests, and LOB distribution prizes
• Prepare monthly accrual reports for transportation, food services, Grab orders, OCS manpower, and You Matter programs
• Prepare Visitors Access Form Check, validate SSL reports, scan store vouchers, and verify ATD attachments for merchandise orders
• Gather data from Services Desk POCs for monthly accrual reporting

Required Qualifications

• Bachelor's degree in Business Administration, Operations Management, or related field
• 2-3 years of experience in service coordination, vendor management, or facilities operations
• Experience managing vendor relationships and coordinating multiple services
• Proficiency in Microsoft Excel for tracker maintenance and reporting
• Experience processing invoices, accruals, and financial documentation
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Attention to detail when maintaining records and verifying costs
• Good written and verbal communication skills
• Experience with work order tracking platforms
• Ability to work independently

Preferred Qualifications

• Experience in facilities management or corporate services in BPO or multinational companies
• Knowledge of procurement processes and managed spend programs
• Experience coordinating transportation, catering, or corporate events
• Familiarity with delivery tracking platforms (WExpress, Grab Merchant)
• Experience preparing management reports
• Bilingual capabilities

Location

On-site – Muntinlupa, Philippines

Equal Opportunity Statement

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

About Our Company

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.