Business Support, Administrative Services

Jones Lang LaSalle Incorporated; Makati; On-site; PHP 300,000 - 420,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Makati seeks a Facilities Coordinator to support onsite operations and partner with Facilities Management to maintain building standards. The role covers admin tasks, front desk duties, and coordination with clients and vendors to ensure client satisfaction.

Responsibilities include site inspections, basic housekeeping oversight, and adherence to safety programs. Strong organizational and communication skills are essential for success in this role.

Qualifications

• Experience in facilities coordination or admin support.
• Strong organizational skills and attention to detail.
• Excellent communication and stakeholder management.
• Basic knowledge of facilities management and safety practices.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Provide onsite support to Facilities Management and conduct routine site inspections.
• Assist in administrative functions, documentation, and reporting.
• Coordinate with clients, vendors, and service providers on-site.
• Support health, safety, and risk management activities.

Skills

Strong organizational skills

Attention to detail

Good communication

Stakeholder management

Prioritization

Job description

Facilities Coordinator Role Overview

The Facilities Coordinator provides onsite support and acts as a key partner to Facilities Management in ensuring smooth day-to-day operations.

This role is responsible for maintaining building standards, supporting administrative functions, and ensuring client satisfaction through efficient coordination of services and vendors.

• Onsite Facilities Support Support Facilities Management in all facilities-related operations and activities. Conduct routine site inspections to ensure building systems, processes, and best practices are effectively implemented and maintained. Identify opportunities for process improvement and cost savings, and provide recommendations to enhance efficiency. Assist in monitoring and achieving key performance indicators (KPIs) and service level agreements (SLAs).
• Administrative & Front Desk Support Provide administrative support to the facilities team, including documentation and reporting. Perform front desk duties such as handling inquiries, managing visitor access, and coordinating appointments. Assist in overseeing basic housekeeping and ensuring workplace cleanliness and organization.
• Client & Vendor Coordination Work closely with clients, suppliers, and vendors onsite to address facility-related concerns and requirements. Support procurement processes, including sourcing and coordinating vendors and service providers when required. Ensure clear communication and coordination between stakeholders (e.g., client, JLL admin, vendors).
• Health, Safety & Risk Management Ensure compliance with workplace safety standards and procedures. Help implement and maintain health and safety programs to ensure a safe working environment. Support risk management initiatives, including Disaster recovery plans, Business continuity planning, Follow established escalation and incident reporting procedures. Ensure adherence to company policies, guidelines, and compliance standards.

Key Skills & Competencies

• Strong organizational and coordination skills
• Attention to detail and proactive problem-solving
• Good communication and stakeholder management abilities
• Basic knowledge of facilities management and safety practices
• Ability to manage multiple tasks and prioritize effectively

Location: On-site - Makati, Philippines

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

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For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

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