Facilities & Admin Coordinator | Flexible Hours + Day 1 Healthcare

MicroSourcing; Pasay; On-site; PHP 312,000 - 424,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Performance bonuses

Job summary

MicroSourcing in the Philippines is seeking a Facilities and Administration Associate for onsite work with shifting schedules. The role centers on coordinating facilities activities, maintaining records, tracking supplies, and processing payments.

You will supervise housekeeping and security, manage office layouts, and generate monthly reports while ensuring strict data accuracy and vendor coordination. Strong organizational skills and MS Office proficiency are essential.

Qualifications

• Previous experience in facilities coordination or office administration.
• Strong organizational skills with the ability to manage inventory and documentation.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Process and monitor filed tickets submitted to the Facilities department.
• Maintain and update internal trackers to ensure all administrative data is current.
• Manage the tracking and inventory of supplies to maintain optimal stock levels.
• Organize the recording, filing, and safekeeping of all Facilities Team documentation.
• Execute the processing and recording of payment requests, liquidations, cash advances, and reimbursements.
• Generate Facilities monthly reports and other documentation as required.
• Coordinate the issuance of gate passes and work permits for staff and contractors.
• Supervise housekeeping staff and security guards to ensure service standards are met.
• Monitor the cleanliness and orderliness of the site and assist in creating office layouts.
• Perform asset management duties and other tasks assigned by the Facilities Site Lead.

Skills

Organizational skills

Vendor coordination

Office administration

MS Office proficiency

Tools

Microsoft Office

Job description

MicroSourcing in the Philippines is seeking a Facilities and Administration Associate for onsite work with shifting schedules. The role centers on coordinating facilities activities, maintaining records, tracking supplies, and processing payments.

You will supervise housekeeping and security, manage office layouts, and generate monthly reports while ensuring strict data accuracy and vendor coordination. Strong organizational skills and MS Office proficiency are essential.