Facilities And Administration Associate

MicroSourcing; Pasay; On-site; PHP 312,000 - 424,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Performance bonuses

Job summary

MicroSourcing in the Philippines is seeking a Facilities and Administration Associate for onsite work with shifting schedules. The role centers on coordinating facilities activities, maintaining records, tracking supplies, and processing payments.

You will supervise housekeeping and security, manage office layouts, and generate monthly reports while ensuring strict data accuracy and vendor coordination. Strong organizational skills and MS Office proficiency are essential.

Qualifications

• Previous experience in facilities coordination or office administration.
• Strong organizational skills with the ability to manage inventory and documentation.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Process and monitor filed tickets submitted to the Facilities department.
• Maintain and update internal trackers to ensure all administrative data is current.
• Manage the tracking and inventory of supplies to maintain optimal stock levels.
• Organize the recording, filing, and safekeeping of all Facilities Team documentation.
• Execute the processing and recording of payment requests, liquidations, cash advances, and reimbursements.
• Generate Facilities monthly reports and other documentation as required.
• Coordinate the issuance of gate passes and work permits for staff and contractors.
• Supervise housekeeping staff and security guards to ensure service standards are met.
• Monitor the cleanliness and orderliness of the site and assist in creating office layouts.
• Perform asset management duties and other tasks assigned by the Facilities Site Lead.

Skills

Organizational skills

Vendor coordination

Office administration

MS Office proficiency

Tools

Microsoft Office

Job description

Job Description

Position

Facilities and Administration Associate

Location

[Location]

Work setup & shift

Onsite work setup | Shifting work schedule

Why join MicroSourcing

You'll Have

Competitive Rewards

Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.

A Collaborative Spirit

Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony

Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth

Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork

Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Facilities Coordinator, you will:

• Process and monitor filed tickets submitted to the Facilities department.
• Maintain and update internal trackers to ensure all administrative data is current.
• Manage the tracking and inventory of supplies to maintain optimal stock levels.
• Organize the recording, filing, and safekeeping of all Facilities Team documentation.
• Execute the processing and recording of payment requests, liquidations, cash advances, and reimbursements.
• Generate Facilities monthly reports and other documentation as required.
• Coordinate the issuance of gate passes and work permits for staff and contractors.
• Supervise housekeeping staff and security guards to ensure service standards are met.
• Monitor the cleanliness and orderliness of the site and assist in creating office layouts.
• Perform asset management duties and other tasks assigned by the Facilities Site Lead.

What You Need

Non-negotiables

• Previous experience in facilities coordination or office administration.
• Strong organizational skills with the ability to manage inventory and documentation.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to coordinate effectively with third-party vendors like security and housekeeping.

Preferred Skills/expertise

• Experience in asset management or procurement.
• Knowledge of basic office layout design or space planning.
• Strong attention to detail in financial reporting and reimbursement processing.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan—it's our commitment. Our way of life. Here, we don't just accept your unique authentic self—we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply