Facilities Assistant

MicroSourcing International; Cebu City; On-site; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Above-market compensation

Healthcare coverage on day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing invites applications for a Facilities and Administrative Officer based onsite in the Philippines. You will manage daily site operations, enforce policies, supervise cost tracking, and coordinate with IT and vendors to keep facilities running smoothly.

Ideal candidates hold a Bachelor’s degree in a related field, have experience in facilities or office administration, and are adept at Excel and MS Office to track expenses and inventory.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in Facilities Management, Office Administration, or a similar role.
• Strong organizational skills with the ability to manage multiple vendor relationships and maintenance schedules.
• Proficiency in Microsoft Office Suite, particularly Excel for expense and inventory tracking.
• Excellent communication skills for coordinating with building personnel, contractors, and internal stakeholders.

Responsibilities

• Execute daily site rounds and enforce policies to ensure standards.
• Manage department expenses and update expense tracker; process requisitions and payments.
• Optimize inventory levels and expedite orders for stakeholders.
• Coordinate facility maintenance and repairs, including pest control and cleaning, quarterly.
• Oversee vendor relationships and sourcing for site renovations and requirements.
• Implement Asset Management Policies and conduct asset counts.
• Support safety and security through emergency preparedness and procedures.
• Coordinate site moves and IT seat planning with staff.
• Provide data for breakdown analysis and ensure actions are taken.

Skills

Vendor management

Contract negotiation

Stakeholder communication

Organizational skills

Office administration

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office Suite

Excel

Job description

Discover your 100% YOU with MicroSourcing!

Position: Facilities and Administrative Officer

Location: [To be filled: e.g., Manila/Cebu]

Work setup & shift: Onsite | Day Shift

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.

• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Facilities and Administrative Officer, you will:

• Execute daily physical site rounds and enforce House Rules, Regulations, and FaCS Policies to ensure strict adherence to company standards. Manage department expenses by accurately encoding and updating the expense tracker while processing Purchase Requisitions and payment requests promptly.
• Optimize inventory levels by monitoring office supplies, anticipating needs, and expediting orders to maintain optimal stock for stakeholders.
• Coordinate facility maintenance and repairs, including pest control, AC cleaning, and carpet cleaning, ensuring activities are scheduled and completed quarterly.
• Oversee vendor relationships and sourcing, coordinating with contractors for site renovations and managing vendors to ensure business requirements are met.
• Implement Asset Management Policies by maintaining updated furniture inventories and assisting in conducting physical site asset counts.
• Support safety and security by assisting in emergency preparedness training, responding to urgent issues, and strictly implementing physical security controls.
• Facilitate site logistics, including local or remote office moves, seat plan arrangements in coordination with IT, and addressing staff concerns regarding facilities.
• Report on core business needs by providing investigative data for breakdown analysis and ensuring required action items are resolved.

What You Need

Non-negotiables

• Bachelor’s Degree in Business Administration, Management, or a related field.
• Proven experience in Facilities Management, Office Administration, or a similar role.
• Strong organizational skills with the ability to manage multiple vendor relationships and maintenance schedules.
• Proficiency in Microsoft Office Suite, particularly Excel for expense and inventory tracking.
• Excellent communication skills for coordinating with building personnel, contractors, and internal stakeholders.

Preferred Skills/expertise

• Experience in vendor management and contract negotiation.
• Knowledge of occupational health and safety standards (e.g., electrical safety, emergency preparedness).
• Ability to work onsite and handle physical site inspections and asset counts.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. At MicroSourcing, equality is not merely a slogan - it's our commitment.

For more information, visit https://www.microsourcing.com/