Facilites Admin for CDO Site!

Private Advertiser; Cagayan de Oro; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Competitive remuneration

Job summary

Private Advertiser is seeking a Facilities Admin to underpin facility operations and provide essential administrative support. The role requires maintaining schedules, handling communications, and organizing documentation to keep the team focused on strategic goals.

You will manage supplies, assist with logistics, and ensure data accuracy across trackers and databases, while upholding confidentiality and working both independently and with colleagues in a fast-paced environment.

Qualifications

• Organisational and time-management skills are essential.
• Strong written and verbal English communication.
• Proficiency with MS Office and office management software.

Responsibilities

• Manage schedules, appointments and meetings for senior staff.
• Handle incoming/outgoing correspondence (emails, calls, post).
• Prepare and maintain administrative docs, reports and filing systems.
• Coordinate supplies inventory and orders for office/facilities.
• Support logistics scheduling for meetings and contractor coordination.
• Data entry and database management using trackers.

Skills

Organisational skills

Time management

Communication

Microsoft Office

Attention to detail

Teamwork

Flexibility

Night shift readiness

Tools

Microsoft Office Suite

Job description

About the role

As a Facilities Admin, you will be the backbone of our facility operations, providing essential support to ensure our organisation runs smoothly and efficiently. This role is fundamental to maintaining our administrative infrastructure and supporting our wider team to focus on strategic objectives.

Key responsibilities

• Managing and organising office schedules, appointments and meetings for senior staff members

• Handling incoming and outgoing correspondence, including emails, phone calls and post

• Preparing and maintaining accurate administrative documentation, reports and filing systems

• Coordinating office, facilities, and housekeeping supplies inventory and placing orders as needed

• Supporting the scheduling of logistics, building admin meeting, contractors meeting, and the likes

• Data entry and database management using trackers and various office software systems

• Providing general support to multiple departments and team members as required

• Maintaining confidentiality and handling sensitive information appropriately

• Assisting with Incident reports, bldg. concerns, LGU coordination, and client requests

• Scheduling and monitoring of PMS and facility repair activities

About you

• Proven experience working as a Facilities Admin in BPO company for at least 2 years

• Excellent organisational and time management skills with the ability to prioritise multiple tasks

• Strong written and verbal communication skills in English

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software

• Attention to detail and accuracy in all administrative tasks

• Professional demeanour and a courteous approach to working with colleagues and external stakeholders

• Ability to work independently and as part of a team in a fast-paced environment

• Flexible approach to work and willingness to support various departments

• Flexible in shifting schedule and willing to work on night shift schedule

• Amenable to work on Holidays and Rest day as needed

Benefits

Competitive remuneration, opportunities for professional development and career growth within a dynamic organisation. Collaborative atmosphere where your work is recognised and valued.

About us

The company is a forward-thinking organisation dedicated to delivering excellence in all we do. We pride ourselves on fostering a positive workplace culture where innovation, integrity and collaboration are at the heart of everything we accomplish. With a commitment to supporting our employees' growth and development, we create opportunities for meaningful work and career progression. We are an employer that values professionalism, dedication and teamwork.