Facilities and Admin Assistant

Q2 HR Solutions; Philippines; On-site; PHP 240,000 - 320,000; Full time

Benefits offered by this job

HMO coverage

Life insurance

Convertible leaves

Job summary

Q2 HR Solutions is seeking a Facilities and Admin Assistant to support front desk and day-to-day office operations in a fast-paced corporate setting.

The ideal candidate will be highly organized, service-oriented, and capable of managing reception, calls, mail, and records with discretion. On-site work, HMO and life insurance benefits are included to support a professional workplace environment.

Qualifications

• Bachelor's degree in any related field (fresh graduates are welcome).
• Strong communication and interpersonal skills.
• Highly organized, detail-oriented, and proactive.
• Willing to work on-site.
• HMO coverage.
• Life insurance.
• Convertible leaves.

Responsibilities

• Welcome and assist clients, visitors, and employees in a professional and friendly manner.
• Manage incoming calls, inquiries, and office communications.
• Maintain a clean, organized reception and workplace environment.
• Manage meeting room bookings and ensure room readiness (AV setup, supplies, cleanliness).
• Handle incoming and outgoing mail, courier services, and document tracking.
• Maintain records, filing systems, and administrative documentation.
• Monitor office supplies and pantry items; ensure timely replenishment.
• Coordinate with vendors and procurement for supplies and services.
• Support administrative tasks such as filing, data entry, and report preparation.
• Assist in workplace coordination, logistics, and internal events.
• Ensure compliance with records management, confidentiality, and office protocols.

Skills

Communication

Organization

MS Office

Customer service

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Job description

About the job Facilities and Admin Assistant

Job Summary / About the Job
At Q2 HR Solutions, we are looking for a highly organized and proactive Facilities and Admin Assistant (Front Desk & Office Operations) to support day-to-day office operations and ensure a professional workplace environment. This role is ideal for someone who is service-oriented, detail-focused, and thrives in a fast-paced corporate setting.

Key Responsibilities

• Welcome and assist clients, visitors, and employees in a professional and friendly manner
• Manage incoming calls, inquiries, and office communications
• Maintain a clean, organized, and client-ready reception and workplace environment
• Manage meeting room bookings and ensure room readiness (AV setup, supplies, cleanliness)
• Handle incoming and outgoing mail, courier services, and document tracking
• Maintain accurate records, filing systems, and administrative documentation
• Monitor office supplies and pantry items; ensure timely replenishment
• Coordinate with vendors and procurement for supplies and services
• Support administrative tasks such as filing, data entry, and report preparation
• Assist in workplace coordination, logistics, and internal events
• Ensure compliance with records management, confidentiality, and office protocols

Qualifications

Education

• Bachelor's degree in any related field (fresh graduates are welcome)

Experience & Skills

• Strong communication and interpersonal skills
• Highly organized, detail-oriented, and proactive
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Professional demeanor with strong customer service orientation
• Ability to handle confidential information with discretion
• Willing to work on-site
• HMO coverage
• Life insurance
• Convertible leaves

Why Join Us (Q2 HR Solutions)

• Collaborative and people-centered work environment
• Exposure to corporate office operations and workplace management
• Opportunities for learning and career growth
• A culture that values professionalism, service excellence, and efficiency