Facilities Coordinator - Subic

CBRE GWS IFM PHILS. CORP.; Bataan; On-site; PHP 360,000 - 540,000; Full time

Benefits offered by this job

Guaranteed no salary delays

Permanent, full-time role

Annual salary increase

13th month pay

Annual performance bonus

Paid sick leaves

Paid vacation leaves

Paternity/Maternity leaves

Wellness programs

Free medical coverage on day one

Free life insurance on day one

Free company trainings

Job summary

CBRE GWS IFM PHILS. CORP. is seeking a Facilities Coordinator to provide admin and logistics support to the facilities team, ensuring smooth daily operations and timely completion of maintenance, repairs, and renovations.

You will work with Technicians, vendors, and building staff; handle work orders, purchase orders, budgeting, and records management while thriving in a shifting schedule, 6 days a week.

Qualifications

• Bachelor's Degree or Vocational Graduate of any related course.
• Has at least 2 years of work experience as Facilities Coordinator handling vendors, contractors, processing work orders, purchase orders and invoices.
• Has background in Facilities Management Operations from BPO industry.
• Proficient in MS Office Applications.
• Has BOSH2 experience is preferred.
• Has prior Receptionist background is preferred.
• Amenable to work on a shifting schedule, 6 days a week.
• Can start ASAP.

Responsibilities

• Stakeholder Management - build a strong and effective working relationship with all contract stakeholders
• Work Order Management - assigning job orders and requests to Technicians / Housekeeping and Security Personnel.
• Financial Reporting - prepares various accounting statements, monitoring and updating of budgets
• Vendor Management - managing relationships with external vendors or suppliers to ensure they meet the organization's quality, cost, and service requirements. Coordinates and provides necessary guidance to the housekeeping and security from 3rd party agencies.
• Admin Support - maintaining records, communications and documentations. Coordinate to Building Admin Personnel, Engineers and Security for processing of gate pass and work permit. Updates the inventory and maintain stocks for delivery.

Skills

MS Office Applications

Vendor management

Communication skills

Education

Bachelor's Degree or Vocational Graduate

Tools

BOSH2

Job description

About the Role:

As a CBRE Facilities Coordinator, you will be responsible for providing administrative and logistical support to the facilities team, ensuring the smooth operation of day-to-day facilities activities.

This includes coordinating maintenance, repairs, and renovations, as well as managing facilities-related projects, vendors, work orders and purchase orders.

What You’ll Do:

• Stakeholder Management - build a strong and effective working relationship with all contract stakeholders
• Work Order Management - assigning job orders and requests to Technicians / Housekeeping and Security Personnel.
• Financial Reporting - prepares various accounting statements, monitoring and updating of budgets
• Vendor Management - managing relationships with external vendors or suppliers to ensure they meet the organization's quality, cost, and service requirements. Coordinates and provides necessary guidance to the housekeeping and security from 3rd party agencies.
• Admin Support - maintaining records, communications and documentations. Coordinate to Building Admin Personnel, Engineers and Security for processing of gate pass and work permit. Updates the inventory and maintain stocks for delivery.

About you:

• Bachelor's Degree or Vocational Graduate of any related course
• Has at least 2 years of work experience as Facilities Coordinator handling vendors, contractors, processing work orders, purchase orders and invoices.
• Has background in Facilities Management Operations from BPO industry.
• Proficient in MS Office Applications
• Has BOSH2 experience is preferred
• Has prior Receptionist background is preferred
• Amenable to work on a shifting schedule, 6 days a week.
• Can start ASAP

Perks:

• GUARANTEED NO SALARY DELAYS
• Permanent, Full-time role, Direct and Regular Employment with standard 6 months probationary period
• Yearly/Annual Salary Increase
• 13th month Pay
• Annual Performance Bonus (depending on your performance and company’s performance)
• 7 days Paid Sick Leaves (convertible to cash)
• 7 days Paid Vacation Leaves
• Paternity/Maternity Leaves
• Employee wellness programs
• Free Medical coverage on your 1st day (Intellicare, 175K per illness per annum, employee only, no dependents)
• Free Life Insurance coverage on your 1st day (Etiqah, 1.5M coverage)
• FREE COMPANY TRAININGS (technical training, safety training, online trainings etc) for skill upgrade of employees