Facilities and Administration Associate

MicroSourcing; Pasay; On-site; PHP 390,600 - 580,320; Full time

Benefits offered by this job

Competitive rewards

Healthcare coverage

Paid time off

Life insurance

Performance bonuses

Career growth

Work-life harmony

Inclusive culture

Job summary

MicroSourcing is seeking a Facilities and Administration Associate for onsite work with a shifting schedule in the Metro Manila area. The role involves handling tickets, trackers, inventory, documentation, payments, and reports to support the Facilities Team.

Ideal candidates have facilities coordination or office admin experience, strong organizational skills, and proficiency in Microsoft Office. Collaboration with security and housekeeping vendors is part of the job.

Qualifications

• Experience in facilities coordination or office administration.
• Strong organizational and inventory/documentation management.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to coordinate with third‑party vendors such as security and housekeeping.

Responsibilities

• Process and monitor filed tickets submitted to the Facilities department.
• Maintain and update internal trackers to ensure data is current.
• Manage tracking and inventory of supplies to maintain stock levels.
• Organize recording, filing, and safekeeping of Facilities Team documents.
• Process and record payment requests, liquidations, cash advances, reimbursements.
• Generate monthly Facilities reports and other required documents.
• Coordinate the issuance of gate passes and work permits for staff and contractors.
• Supervise housekeeping staff and security guards to ensure service standards are met.
• Monitor the cleanliness and orderliness of the site and assist in creating office layouts.
• Perform asset management duties and other tasks assigned by the Facilities Site Lead.

Skills

Organizational skills

Inventory management

Vendor coordination

Documentation

Tools

Microsoft Office

Job description

Position

Facilities and Administration Associate

Location

[Location]

Work Setup & Shift

Onsite work setup | Shifting work schedule

Why Join MicroSourcing?

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time‑off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company‑sponsored events and activities.
• Work‑Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Facilities Coordinator, you will:

• Process and monitor filed tickets submitted to the Facilities department.
• Maintain and update internal trackers to ensure all administrative data is current.
• Manage the tracking and inventory of supplies to maintain optimal stock levels.
• Organize the recording, filing, and safekeeping of all Facilities Team documentation.
• Execute the processing and recording of payment requests, liquidations, cash advances, and reimbursements.
• Generate Facilities monthly reports and other documentation as required.
• Coordinate the issuance of gate passes and work permits for staff and contractors.
• Supervise housekeeping staff and security guards to ensure service standards are met.
• Monitor the cleanliness and orderliness of the site and assist in creating office layouts.
• Perform asset management duties and other tasks assigned by the Facilities Site Lead.

What You Need

Non‑negotiables

• Previous experience in facilities coordination or office administration.
• Strong organizational skills with the ability to manage inventory and documentation.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to coordinate effectively with third‑party vendors like security and housekeeping.

Preferred Skills/Expertise

• Experience in asset management or procurement.
• Knowledge of basic office layout design or space planning.
• Strong attention to detail in financial reporting and reimbursement processing.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds, providing space for everyone and making room for opportunities for each individual to thrive.

Terms & Conditions Apply

• Terms & conditions apply

For more information, visit https://www.microsourcing.com/