Executive Virtual Assistant — E‑Commerce & AI Tools (Hybrid)

Visaya Knowledge Process Outsourcing Corporation; Metro Manila; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

15% Night Differential

HMO after 30 days (up to 2 dependents)

Retirement Benefits

24 Leave Credits per year (cashable)

Wellness program

Job summary

Visaya Knowledge Process Outsourcing Corporation is seeking an Executive Virtual Assistant to provide high-level administrative and operational support to executives and stakeholders. Training will be onsite with a 3-month plan and a possible shift to hybrid based on performance.

The role requires on-site work with a shifting schedule and experience in executive/virtual assistance and e-commerce support. The ideal candidate should manage calendars, emails, prepare documents, coordinate meetings,

Qualifications

• College undergraduate or bachelor’s degree holder in any related field.
• At least 1 year of professional experience as an Executive Assistant, Executive Secretary, Virtual Assistant, or high-level Administrative Assistant.
• Experience supporting e-commerce operations is preferred.
• Familiarity with Amazon, Shopify, Big BlurCommerce, or similar e-commerce platforms is an advantage.
• Working knowledge of SEO, AI tools, customer support, and online store management is preferred.
• Proficient in Microsoft Office, Google Workspace, and collaboration tools such as Microsoft Teams or Slack.
• Strong written English communication skills, particularly in preparing professional emails, reports, and business correspondence.
• Effective verbal communication skills and the ability to interact professionally with stakeholders at all levels.
• Excellent organizational, time-management, prioritization, and multitasking abilities.
• Strong attention to detail and ability to maintain accuracy while managing multiple responsibilities.

Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Monitor, organize, and respond to emails and other business correspondence as appropriate.
• Prepare professional emails, memos, letters, reports, presentations, and other business documents.
• Coordinate virtual meetings, including invitations, agendas, meeting materials, minutes, and follow-up actions.
• Conduct online research and consolidate relevant information for executive review.
• Maintain accurate records, databases, trackers, and confidential business information.
• Communicate professionally with employees, clients, vendors, and other stakeholders.
• Assist with e-commerce-related administrative tasks, including product information, online store updates, and customer support coordination.
• Support basic SEO, content, and other online business activities as needed.
• Use AI and productivity tools to streamline administrative tasks and improve efficiency.
• Monitor deadlines and follow up on assigned action items.
• Perform other executive, administrative, and operational support duties as assigned.

Skills

Executive assistance

Virtual assistance

E-commerce support

Email management

Calendar management

Microsoft Office

Google Workspace

Communication skills

Discretion

Education

Bachelor’s degree

College undergrad

Tools

Amazon

Shopify

Big BlurCommerce

Microsoft Office

Google Workspace

Job description

Visaya Knowledge Process Outsourcing Corporation is seeking an Executive Virtual Assistant to provide high-level administrative and operational support to executives and stakeholders. Training will be onsite with a 3-month plan and a possible shift to hybrid based on performance.

The role requires on-site work with a shifting schedule and experience in executive/virtual assistance and e-commerce support. The ideal candidate should manage calendars, emails, prepare documents, coordinate meetings,