Virtual Executive Assistant

Visaya Knowledge Process Outsourcing Corporation; Metro Manila; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

15% Night Differential

HMO after 30 days (up to 2 dependents)

Retirement Benefits

24 Leave Credits per year (cashable)

Wellness program

Job summary

Visaya Knowledge Process Outsourcing Corporation is seeking an Executive Virtual Assistant to provide high-level administrative and operational support to executives and stakeholders. Training will be onsite with a 3-month plan and a possible shift to hybrid based on performance.

The role requires on-site work with a shifting schedule and experience in executive/virtual assistance and e-commerce support. The ideal candidate should manage calendars, emails, prepare documents, coordinate meetings,

Qualifications

• College undergraduate or bachelor’s degree holder in any related field.
• At least 1 year of professional experience as an Executive Assistant, Executive Secretary, Virtual Assistant, or high-level Administrative Assistant.
• Experience supporting e-commerce operations is preferred.
• Familiarity with Amazon, Shopify, Big BlurCommerce, or similar e-commerce platforms is an advantage.
• Working knowledge of SEO, AI tools, customer support, and online store management is preferred.
• Proficient in Microsoft Office, Google Workspace, and collaboration tools such as Microsoft Teams or Slack.
• Strong written English communication skills, particularly in preparing professional emails, reports, and business correspondence.
• Effective verbal communication skills and the ability to interact professionally with stakeholders at all levels.
• Excellent organizational, time-management, prioritization, and multitasking abilities.
• Strong attention to detail and ability to maintain accuracy while managing multiple responsibilities.

Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Monitor, organize, and respond to emails and other business correspondence as appropriate.
• Prepare professional emails, memos, letters, reports, presentations, and other business documents.
• Coordinate virtual meetings, including invitations, agendas, meeting materials, minutes, and follow-up actions.
• Conduct online research and consolidate relevant information for executive review.
• Maintain accurate records, databases, trackers, and confidential business information.
• Communicate professionally with employees, clients, vendors, and other stakeholders.
• Assist with e-commerce-related administrative tasks, including product information, online store updates, and customer support coordination.
• Support basic SEO, content, and other online business activities as needed.
• Use AI and productivity tools to streamline administrative tasks and improve efficiency.
• Monitor deadlines and follow up on assigned action items.
• Perform other executive, administrative, and operational support duties as assigned.

Skills

Executive assistance

Virtual assistance

E-commerce support

Email management

Calendar management

Microsoft Office

Google Workspace

Communication skills

Discretion

Education

Bachelor’s degree

College undergrad

Tools

Amazon

Shopify

Big BlurCommerce

Microsoft Office

Google Workspace

Job description

About Visaya KPO:

Visaya Knowledge Process Outsourcing Corporation is a proudly Filipino organization recognized globally for service excellence, innovation, and a culture of malasakit. We are committed to building long-term partnerships through quality, reliability, and a people-first approach.

Role Overview:

We are looking for a highly organized and dependable Executive Virtual Assistant to provide high-level administrative and operational support to executives and business stakeholders. The ideal candidate has experience in executive assistance, virtual assistance, or e-commerce support and is capable of managing multiple priorities with accuracy, professionalism, and discretion. This role requires working onsite and on a shifting schedule.

Training will be conducted onsite. The role may transition to a hybrid arrangement following successful completion of training (3 months), subject to demonstrated training and work performance.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling priorities.




• Monitor, organize, and respond to emails and other business correspondence as appropriate.




• Prepare professional emails, memos, letters, reports, presentations, and other business documents.




• Coordinate virtual meetings, including invitations, agendas, meeting materials, minutes, and follow-up actions.




• Conduct online research and consolidate relevant information for executive review.




• Maintain accurate records, databases, trackers, and confidential business information.




• Communicate professionally with employees, clients, vendors, and other stakeholders.




• Assist with e-commerce-related administrative tasks, including product information, online store updates, and customer support coordination.




• Support basic SEO, content, and other online business activities as needed.




• Use AI and productivity tools to streamline administrative tasks and improve efficiency.




• Monitor deadlines and follow up on assigned action items.




• Perform other executive, administrative, and operational support duties as assigned.

Qualifications

• College undergraduate or bachelor’s degree holder in any related field.




• At least 1 year of professional experience as an Executive Assistant, Executive Secretary, Virtual Assistant, or high-level Administrative Assistant.




• Experience supporting e-commerce operations is preferred.




• Familiarity with Amazon, Shopify, Big BlurCommerce, or similar e-commerce platforms is an advantage.




• Working knowledge of SEO, AI tools, customer support, and online store management is preferred.




• Proficient in Microsoft Office, Google Workspace, and collaboration tools such as Microsoft Teams or Slack.




• Strong written English communication skills, particularly in preparing professional emails, reports, and business correspondence.




• Effective verbal communication skills and the ability to interact professionally with stakeholders at all levels.




• Excellent organizational, time-management, prioritization, and multitasking abilities.




• Strong attention to detail and ability to maintain accuracy while managing multiple responsibilities.




• Experience in calendar and email management, virtual meeting support, research, data management, and document preparation.




• Ability to handle sensitive and confidential information with professionalism and discretion.




• Willingness to work onsite and on a shifting schedule.

Perks and Benefits:

• 15% Night Differential




• HMO coverage after 30 days of employment (with the option to add up to 2 dependents)




• Retirement Benefits




• 24 Leave Credits per year (convertible to cash)




• Wholistic Employee Wellness Program

Why Join Visaya KPO?

• Be part of a multi-awarded, 100% Filipino-owned company recognized for its leadership and innovation in the outsourcing industry.




• Work in a culture that values professional growth, employee well-being, and long-term partnerships.




• Enjoy industry-leading benefits and a supportive, inclusive environment.

Visaya KPO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.