Executive Virtual Assistant / Client Coordination Specialist

Eighty20 Virtual inc; Davao City; On-site; PHP 167,000 - 279,000; Full time

Job summary

Eighty20 Virtual inc in Davao City is seeking an experienced Executive Virtual Assistant to support clients, coordinate schedules, manage meetings, and keep projects on track.

The role requires strong English communication, superb organizational and note‑taking abilities, and willingness to work onsite at Juna Subdivision, Matina. Previous VA/EA experience is preferred and proficiency with collaboration tools is advantageous.

Qualifications

• Experience as a Virtual Assistant, Executive Assistant, Project Coordinator, or similar role.
• Excellent English communication skills (written and verbal).
• Strong organizational, time management, and multitasking abilities.
• Strong note-taking and transcription abilities.

Responsibilities

• Manage calendars, appointments, and meeting schedules.
• Coordinate with clients, vendors, and stakeholders.
• Attend meetings, take notes, and prepare summaries.
• Track action items, deadlines, and project progress.
• Provide daily updates and status reports to clients.
• Maintain project trackers, documentation, and task lists.
• Prepare reports, presentations, and correspondence.
• Perform administrative and operational support tasks.
• Can start immediately and willing to work onsite (Juna Subdivision, Matina, Davao City).

Skills

Virtual Assistant experience

Excellent English

Organizational skills

Time management

Note-taking

Google Workspace

Microsoft Office

Confidentiality

Onsite work

Tools

ClickUp

Asana

Monday.com

Trello

Job description

We are looking for a highly organized and proactive Executive Virtual Assistant to support clients, coordinate schedules, manage meetings, and ensure projects stay on track.

Job Qualifications:

• Experience as a Virtual Assistant, Executive Assistant, Project Coordinator, or similar role.

• Excellent English communication skills (written and verbal).

• Strong organizational, time management, and multitasking abilities.

• Strong note-taking and transcription abilities.

• Proficient in Google Workspace, Microsoft Office, and collaboration tools.

• Professional, detail-oriented, and able to maintain confidentiality.

• Willing to work onsite.

Preferred:

• Experience supporting executives, business owners, or client-facing teams.

• Familiarity with ClickUp, Asana, Monday.com, Trello, or similar project management tools.
  

Job Duties & Responsibilities:

• Manage calendars, appointments, and meeting schedules.

• Coordinate with clients, vendors, and stakeholders.

• Attend meetings, take notes, and prepare summaries.

• Track action items, deadlines, and project progress.

• Provide daily updates and status reports to clients.

• Maintain project trackers, documentation, and task lists.

• Prepare reports, presentations, and correspondence.

• Perform administrative and operational support tasks.

• Can start immediately and willing to work onsite (Juna Subdivision, Matina, Davao City)