Executive Assistant (Hybrid)

Proselect Management Inc; Mandaluyong; Hybrid; PHP 446,400 - 669,600; Full time

Job summary

A professional management firm is seeking an Executive Virtual Assistant to provide high-level administrative and strategic support to senior leaders and global stakeholders. The role requires managing complex schedules, coordinating communications, preparing presentations, and handling sensitive information. The ideal candidate should have at least 3 years of relevant experience and strong communication and organizational skills. This position offers a hybrid work arrangement, initially requiring full onsite presence for training.

Qualifications

• Minimum 3 years of proven experience as an Executive Assistant supporting senior leaders / global teams.
• Ability to manage multiple priorities in a fast-paced, international environment.
• High level of professionalism, confidentiality, and attention to detail.

Responsibilities

• Manage executive calendars, meetings, and international schedules across multiple time zones.
• Coordinate communications between executives and internal/external global stakeholders.
• Prepare presentations, reports, and correspondence for leadership meetings.
• Arrange travel, logistics, and virtual/in-person meetings.
• Track action items, projects, and deliverables to ensure timely completion.
• Handle sensitive and confidential information with professionalism and discretion.
• Support process improvements to enhance executive and stakeholder efficiency.

Skills

Communication skills

Organizational skills

MS Office / Google Workspace proficiency

Experience with global stakeholders

Education

Bachelor’s degree or equivalent experience

Tools

Virtual collaboration tools

Job description

Executive Virtual Assistant – Global Stakeholders

Hybrid (Full onsite for the first 1 -2 months)

Shift depends on the supported region

Role Overview

Provides high-level administrative and strategic support to senior leaders and global stakeholders across regions. Manages complex schedules, communications, and coordination across time zones while ensuring confidentiality and operational efficiency.

Key Responsibilities

• Manage executive calendars, meetings, and international schedules across multiple time zones.
• Coordinate communications between executives and internal/external global stakeholders.
• Prepare presentations, reports, and correspondence for leadership meetings.
• Arrange travel, logistics, and virtual/in-person meetings.
• Track action items, projects, and deliverables to ensure timely completion.
• Handle sensitive and confidential information with professionalism and discretion.
• Support process improvements to enhance executive and stakeholder efficiency.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 3 years of proven experience as an Executive Assistant supporting senior leaders / global teams.
• Strong communication and organizational skills.
• Ability to manage multiple priorities in a fast-paced, international environment.
• High level of professionalism, confidentiality, and attention to detail.
• Proficient in MS Office / Google Workspace and virtual collaboration tools.
• Experience working with global stakeholders across different cultures and time zones is an advantage.