Executive Secretary / Administrative Assistant

Private Advertiser; Calamba; On-site; PHP 201,000 - 312,000; Full time

Job summary

Private Advertiser in Laguna seeks an Executive Secretary / Administrative Assistant to support management and general office operations. You will manage schedules, prepare documents, and draft emails, coordinating with internal teams and external partners.

The role requires strong English and Filipino communication, meticulous organization, and the ability to handle confidential information. On-site work in Laguna and independent task tracking are essential.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, Communication, or related field.
• Previous experience as a secretary, executive assistant, administrative assistant, or office coordinator is preferred.
• Good written and verbal communication skills in English and Filipino.
• Proficient in Microsoft Word, Excel, PowerPoint, email, and online office applications.
• Organized, detail-oriented, and able to manage multiple tasks and deadlines.
• Able to work independently and follow instructions accurately.
• Capable of monitoring assigned work and providing timely progress updates.
• Professional, discreet, trustworthy, and responsible when handling confidential information.
• Must demonstrate punctuality, reliable attendance, and a strong sense of responsibility.
• Willing to work on-site in Laguna.

Responsibilities

• Manage management schedules, appointments, meetings, and daily instructions.
• Prepare and organize correspondence, reports, presentations, and other business documents.
• Draft and respond to professional emails and business messages.
• Coordinate with external parties, service providers, and internal team members.
• Monitor pending requests, documents, schedules, and administrative matters.
• Maintain accurate records, files, calendars, and task-monitoring lists.
• Prepare meeting minutes and provide regular updates on assigned tasks.
• Assist with employee records, attendance monitoring, recruitment, and general administrative duties.
• Organize operational documents and support coordination between office personnel and other teams.
• Handle confidential company and management information responsibly.

Skills

English communication

Filipino communication

Organized

Detail-oriented

Multitasking

Independent work

Education

Bachelor's degree in Business Administration

Office Administration / Management / HR / Communications

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email

Online office applications

Job description

About the role

A privately owned company in Laguna is looking for a responsible, organized, and proactive Executive Secretary / Administrative Assistant to support management and general office operations.

Key responsibilities

• Manage management schedules, appointments, meetings, and daily instructions

• Prepare and organize correspondence, reports, presentations, and other business documents

• Draft and respond to professional emails and business messages

• Coordinate with external parties, service providers, and internal team members

• Monitor pending requests, documents, schedules, and administrative matters

• Maintain accurate records, files, calendars, and task-monitoring lists

• Prepare meeting minutes and provide regular updates on assigned tasks

• Assist with employee records, attendance monitoring, recruitment, and general administrative duties

• Organize operational documents and support coordination between office personnel and other teams

• Handle confidential company and management information responsibly

About you

• Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, Communication, or a related field

• Previous experience as a secretary, executive assistant, administrative assistant, or office coordinator is preferred

• Good written and verbal communication skills in English and Filipino

• Proficient in Microsoft Word, Excel, PowerPoint, email, and online office applications

• Organized, detail-oriented, and able to manage multiple tasks and deadlines

• Able to work independently and follow instructions accurately

• Capable of monitoring assigned work and providing timely progress updates

• Professional, discreet, trustworthy, and responsible when handling confidential information

• Must demonstrate punctuality, reliable attendance, and a strong sense of responsibility

• Willing to work on-site in Laguna