EXECUTIVE SECRETARY

Grandspan Development Corporation; Binangonan; On-site; PHP 360,000 - 600,000; Full time

Job summary

Grandspan Development Corporation in Binangonan Rizal is seeking an experienced Executive Secretary to provide high-level administrative and executive support to our senior leadership team. This full-time role focuses on keeping executives organized, coordinating schedules, and ensuring smooth operations.

The successful candidate will have at least five years in a similar role, excellent communication, strong organizational skills, and discretion when handling sensitive information.

Qualifications

• Minimum 5 years of experience as an Executive Secretary or in a similar high-level administrative role.
• Excellent written and verbal communication, with ability to liaise across levels.
• Strong organisational and time management skills, with ability to prioritise and multitask.
• Proficient in Microsoft Office and other admin software.
• Ability to work independently and in a team.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Managing the executive's busy schedule, including arranging meetings, travel, and appointments
• Handling all correspondence, including drafting emails, letters, and other communications on behalf of the executive
• Providing administrative support, such as filing, data entry, and document organisation
• Assisting with special projects and ad-hoc tasks as required
• Maintaining confidentiality and discretion when handling sensitive information
• Collaborating with other departments to ensure seamless coordination and support

Skills

Executive support

Time management

Communication skills

Discretion & confidentiality

Team collaboration

Multitasking

Tools

Microsoft Office

Calendar management

Job description

About the role

Grandspan Development Corporation is seeking an experienced Executive Secretary to provide high-level administrative and executive support to our senior leadership team. As a key member of our dynamic office, you will play a vital role in ensuring the smooth running of our operations in Binangonan Rizal. This is a full-time position.

What you'll be doing

1. Managing the executive's busy schedule, including arranging meetings, travel, and appointments

2. Handling all correspondence, including drafting emails, letters, and other communications on behalf of the executive

3. Providing administrative support, such as filing, data entry, and document organisation

4. Assisting with special projects and ad-hoc tasks as required

5. Maintaining confidentiality and discretion when handling sensitive information

6. Collaborating with other departments to ensure seamless coordination and support

What we're looking for

1. Minimum 5 years of experience as an Executive Secretary or in a similar high-level administrative role

2. Excellent written and verbal communication skills, with the ability to liaise with individuals at all levels

3. Strong organisational and time management skills, with the ability to prioritise and multitask

4. Proficient in using Microsoft Office suite and other administrative software

5. Ability to work independently and as part of a team

6. Discretion and confidentiality when handling sensitive information

7. Knowledge of office management and administrative best practices

About us

Grandspan Development Corporation is a leading real estate development company known for our innovative and sustainable projects. Our mission is to create vibrant communities that enrich the lives of the people who live and work in them. With a strong focus on quality and customer satisfaction, we are dedicated to being a responsible corporate citizen and a trusted partner in the communities we serve.