Executive Assistant to the CEO (Office-based: Angeles City)

Australian Outsource Desk Inc.; Angeles; On-site; PHP 30,000 - 46,000; Full time

Job summary

Australian Outsource Desk Inc. is seeking an Executive Assistant to the CEO based in Angeles City, Pampanga. This office-based role requires a morning shift and immediate start to support the executive with calendar management, travel arrangements, and communications.

Ideal candidates have 2–3 years in similar roles, strong organizational skills, and excellent English. You will handle confidential information and coordinate with staff and external contacts to ensure efficient operations.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
• 2–3 years of experience in EA/PA roles or similar.
• Experience supporting executives or international clients is an advantage.
• Strong English verbal and written communication required.
• Excellent organizational and multitasking abilities.
• Able to handle confidential information professionally.

Responsibilities

• Manage executive calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, agendas, notes, and follow-ups.
• Handle emails, calls, and correspondence professionally.
• Prepare reports, presentations, and other documents.
• Arrange travel, itineraries, transport, and accommodations.
• Act as liaison between executive, staff, clients, and suppliers.
• Maintain confidential files and monitor deadlines.
• Assist with personal appointments and errands as needed.
• Provide general administrative support and proactive problem solving.

Skills

English communication

Organizational skills

Time management

Multitasking

Discretion

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Calendar management tools

Job description

Executive Assistant to the CEO

Location: Angeles City, Pampanga
Work Setup: Office-Based
Shift: Morning Shift
Employment Type: Full-Time
Start Date: Immediate Start

JOB DESCRIPTION:

We are looking for a highly organized, proactive, and trustworthy Executive Assistant / Personal Assistant to provide comprehensive administrative and personal support to the executive. The successful candidate will be responsible for managing schedules, coordinating communications, preparing documents, handling confidential information, and ensuring that daily tasks and priorities are completed efficiently.

KEY RESPONSIBILITIES:

• Manage the executive’s calendar, appointments, meetings, and daily schedule.

• Coordinate meetings, prepare agendas, take meeting notes, and monitor action items and follow-ups.

• Handle emails, phone calls, correspondence, and other communications professionally.

• Prepare reports, presentations, documents, letters, and other business materials as required.

• Coordinate travel arrangements, itineraries, transportation, accommodations, and other travel-related requirements.

• Serve as a liaison between the executive, employees, clients, suppliers, and other external contacts.

• Organize and maintain confidential files, records, documents, and important information.

• Monitor deadlines, appointments, commitments, and pending tasks to ensure timely completion.

• Assist with personal appointments, bookings, errands, and other personal administrative requirements when needed.

• Provide general administrativesupport as required.

• Anticipate the executive’s needs and proactively identify and resolve issues before they become problems.

• Perform other administrative, executive, and personal assistance duties that may be assigned.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Office Administration, Management, Communications, or a related field is preferred.

• At least 2–3 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, Administrative Assistant, or similar role.

• Experience supporting business owners, executives, managers, or Australian/international clients is an advantage.

• Excellent verbal and written English communication skills.

• Strong organizational, time-management, and multitasking skills.

• Highly detail-oriented with excellent follow-up and coordination abilities.

• Proficient in Microsoft Office, Google Workspace, email, calendars, spreadsheets, and online communication tools.

• Able to manage confidential and sensitive information with discretion and professionalism.

• Proactive, resourceful, dependable, and capable of working with minimal supervision.

• Strong problem-solving and decision-making skills.

• Professional, presentable, and confident when communicating with clients and stakeholders.

• Willing to work office-based in Angeles City, Pampanga.

• Must be available for a morning shift and immediate start.

• Willing to perform both executive and personal administrative tasks as required.