Executive Assistant

Fanbi Food, Inc.; Pasig; On-site; PHP 400,000 - 650,000; Full time

Job summary

Fanbi Food, Inc. is seeking an Executive Assistant to the COO to act as a trusted partner to the executive team. The role centers on proactive administrative support, high-level calendar management, and efficient coordination of meetings and travel.

Based in Pasig, on-site, the ideal candidate will have 1–3 years supporting executives, strong English communication, and meticulous organization to handle confidential information and multiple priorities.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Communications, or related field.
• 1–3 years of experience in administrative support; experience supporting executives is an advantage.
• Strong organizational, coordination, and time-management skills.
• Proficient in Microsoft Office and Google Workspace; comfortable with video conferencing and collaboration tools.
• Excellent written and verbal English communication; ability to handle confidential information.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, prepare materials, take minutes, and track action items.
• Manage emails, calls, correspondence, and meeting requests.
• Prepare, format, and proofread reports, presentations, letters, and other documents.
• Arrange business travel, transportation, accommodations, and itineraries.
• Process expense reports, reimbursements, purchase requests, and related documents.
• Maintain organized and confidential electronic and physical files.
• Track deadlines, approvals, commitments, and follow-ups.
• Coordinate with employees, clients, suppliers, government offices, and other stakeholders.
• Conduct research and prepare summaries or briefing materials when needed.
• Support special projects, company events, and executive initiatives.
• Anticipate administrative needs and proactively address concerns.
• Handle sensitive company and personnel information with strict confidentiality.

Skills

Organizational skills

Coordination

Time management

Written English

Verbal English

Proactive

Discretion

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Job description

Are you highly organized, proactive, and someone who enjoys being at the center of things?

Join our growing team as an Executive Assistant to the COO. This is an opportunity to gain firsthand exposure to leadership, business operations, and decision-making while becoming a trusted partner to the executive team.

What You’ll Do:

Manage the executive’s calendar, appointments, meetings, and daily schedule

Coordinate meetings, prepare materials, take minutes, and track action items

Manage emails, calls, correspondence, and meeting requests

Prepare, format, and proofread reports, presentations, letters, and other documents

Arrange business travel, transportation, accommodations, and itineraries

Process expense reports, reimbursements, purchase requests, and related documents

Maintain organized and confidential electronic and physical files

Track deadlines, approvals, commitments, and follow-ups

Coordinate with employees, clients, suppliers, government offices, and other stakeholders

Conduct research and prepare summaries or briefing materials when needed

Support special projects, company events, and executive initiatives

Anticipate administrative needs and proactively address concerns

Handle sensitive company and personnel information with strict confidentiality

Have a Bachelor’s degree in Business Administration, Office Administration, Communications, or a related field

Have 1–3 years of experience in administrative support; experience supporting executives is an advantage

Have strong organizational, coordination, and time-management skills

Be proficient in Microsoft Office and Google Workspace

Be comfortable using video conferencing and collaboration tools

Have strong written and verbal English communication skills

Have high level of discretion and ability to handle confidential information

Be proactive, dependable, detail-oriented, and able to manage multiple priorities

Full on-site at Pasig City (near Bridgetowne)

Monday to Friday (weekends off)

Availability to start ASAP is a PLUS