Executive Assistant

J&T Cargo; Taguig; Hybrid; PHP 391,000 - 558,000; Full time

Job summary

J&T Cargo in Taguig seeks an Executive/Administrative Assistant to support top executives with scheduling, correspondence, and meeting planning. You will organize filing systems and ensure office supplies are available, coordinating with other departments as needed.

The role requires a college degree, multilingual communication (Mandarin, English, Tagalog), and 1–2 years of related experience. On-site work from Monday to Friday is expected, with a strong emphasis on confidentiality and time

Qualifications

• College graduate of any 4-year or 5-year course
• Can speak Mandarin, English, & Tagalog
• Preferably with at least 1-2 years of experience as an Executive Assistant, Administrative Assistant, or in a related field
• Strong organizational, communication, and time-management skills
• Highly organized, detail-oriented, and able to handle confidential information
• Able to manage multiple tasks and priorities efficiently
• Amenable to work on-site on Monday-Friday

Responsibilities

• Manage schedules and handle correspondence for executives
• Plan and prepare meetings, conferences, and video conferences
• Develop, organize, and maintain an efficient filing and document management system
• Ensure office supplies are available and distributed
• Follow up on reports and data for executives and coordinate with departments
• Review and proofread documents for executive signatures
• Prepare budget requests and reimbursement documents
• Consolidate regional reports and ensure data accuracy

Skills

Mandarin

English

Tagalog

Organizational skills

Time management

Communication skills

Confidentiality handling

Task prioritization

Education

College degree (4- or 5-year)

Job description

JOB DESCRIPTION

• Manage schedules and handle correspondence for executives.

• Assist in planning and preparing meetings, conferences, and conference calls/video conferences

• Develop, organize, and maintain an efficient filing and document management system

• Ensure that necessary office supplies and materials are readily available and properly distributed

• Follow up on reports, documents, and data required by executives and coordinate with concerned departments when necessary

• Review and proofread documents and materials prepared for the signature of executives

• Prepare budget requests, reimbursement documents, and other related administrative requirements

• Consolidate regional reports, data, and statistics and ensure their accuracy and completeness

QUALIFICATION

• College graduate of any 4-year or 5-year course

• Can speak Mandarin, English, & Tagalog

• Preferably with at least 1-2 years of experience as an Executive Assistant, Administrative Assistant, or in a related field

• Strong organizational, communication, and time-management skills

• Highly organized, detail-oriented, and able to handle confidential information

• Able to manage multiple tasks and priorities efficiently

• Amenable to work on-site on Monday-Friday