Executive Secretary

MIGHTY L & K FOODS, INC.; Cebu City; On-site; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Birthday Incentive

Service Incentive Leave convertible to

Company Events

Job summary

Mighty L and K Foods, Inc. is seeking an Executive Assistant in Cebu City to directly support the CEO with calendar management, correspondence, and project coordination.

The role involves handling confidential information, arranging meetings, and preparing minutes as needed. Ideal candidates will have a business-related degree and proven experience as an executive secretary or similar role, with strong communication and organizational skills.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Experience as Executive Secretary, Secretary, or similar role is an advantage.
• Excellent communication and organizational skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Highly organized, detail-oriented, and trustworthy.
• Able to handle confidential information.
• Good time management and multitasking skills.
• Professional and willing to learn.

Responsibilities

• Directly reports to the CEO and supports executive tasks.
• Keeps CEO's personal and executive affairs organized and in order.
• Manages CEO's meetings, calendar, and travel arrangements.
• Ensures appointments do not conflict and schedules are coordinated.
• Coordinates with managers and department heads on behalf of the CEO.
• Organizes and maintains personal and company files and documents.
• Assists with personal and company tasks including payments and travel bookings.
• Takes notes and prepares minutes during meetings as needed.
• Provides timely updates on operational concerns and metrics.
• Performs other tasks as assigned by the CEO.

Skills

Communication

Organization

MS Office

Confidentiality

Time management

Multitasking

Professionalism

Education

Bachelor's degree in Business Administration / Management

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Mighty L and K Foods, Inc. is a local company that's been serving for more than 31 years, providing great quality, value, and cost of bread and pastries nationwide. As one of the leading companies that offers great quality bread and pastries. We are looking for an Executive Assistant .

JOB DESCRIPTION

• Directly reports to the CEO.

• Keeps the CEO's personal and executive affairs organized and in order.

• Manages and monitors the CEO's meetings, appointments, and calendar of activities, both personal and work-related.

• Ensures that the CEO's appointments and schedules do not conflict or overlap.

• Coordinates with other heads and managers of the company on behalf of the CEO.

• Organizes and maintains personal and company/work-related files and documents.

• Assists with personal and company-related tasks, including purchasing items, paying bills, banking, booking flights, and obtaining and preparing documents.

• Takes notes and prepares minutes during personal and official meetings, as needed.

• Performs other reasonable, legal, and ethical tasks as may be assigned by the CEO.

• Assists the CEO in generating and monitoring operational metrics, including sales, operational expenses, administrative expenses, and asset management concerns.

• Coordinates with managers and department heads at different levels and ensures accurate and timely communication and reporting.

• Provides the CEO with accurate and timely updates regarding operational concerns and other matters requiring attention.

• Performs other tasks and responsibilities as may be assigned by the CEO.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, or related course

• With experience as Executive Secretary, Secretary, or similar role is an advantage

• Excellent communication and organizational skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

• Highly organized, detail-oriented, and trustworthy

• Able to handle confidential information

• Good time management and multitasking skills

• Professional and willing to learn

BENEFITS

• Starting salary commensurate with experience

• Complete government-mandated benefits

• Salary increase upon regularization, subject to assessment and evaluation

• Possibility of additional salary increases and benefits based on performance

• Birthday Incentive

• Service Incentive Leave convertible to cash

• Company Events

NOTE: As you will be functioning in both personal and executive capacities, the call of duty will sometimes go beyond office hours. This is part and parcel of the job. When you are called in for interview, kindly bring examples of how you manage your current boss' schedule. This may be in a form of a calendar, excel file or planner. Whatever it is, just bring it so we can see how well you stay on top of our boss' schedule.