Executive Assistant To Ceo

BMG Insurance Agency; Manila; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading insurance agency in Manila is seeking an Administrative Support to provide direct assistance to the Executive while overseeing daily office operations. The ideal candidate will manage schedules and correspondence, prepare reports and documents, and maintain organized filing systems. Applicants must hold a Bachelor's degree in Business Administration or a related course and have 1–2 years of relevant experience. Strong organizational and communication skills are essential for success in this role.

Qualifications

• At least 1–2 years experience in Executive or Administrative support.
• Strong organizational and multitasking skills.
• Trustworthy and able to handle confidential information.

Responsibilities

• Provide direct administrative support to the Executive.
• Manage Executive's calendar, meetings, and appointments.
• Prepare reports, presentations, and official documents.

Skills

Presentation

Problem Solving

Business Strategy

Written Communication

Excellent Communication Skills

Education

Bachelor's degree in Business Administration or related course

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Description

Provides direct administrative support to the Executive while overseeing daily office operations. Ensures efficient coordination of schedules, documents, communication, and general administrative functions.

Key Responsibilities

• Executive Support
• Manage Executive's calendar, meetings, and appointments
• Screen and respond to emails, calls, and correspondence
• Prepare reports, presentations, and official documents
• Handle confidential information with discretion
• Monitor deadlines and follow up on pending tasks
• Arrange travel bookings and itineraries
• Administrative Functions
• Maintain filing system (physical and digital)
• Prepare memos, letters, and internal communications
• Assist in HR documentation (contracts, 201 files, attendance monitoring)
• Monitor office supplies and inventory
• Coordinate with suppliers, clients, and government offices
• Support accounting documents (liquidation, reimbursements, basic reports)
• Perform other tasks assigned by management

Qualifications

• Bachelor's degree in Business Administration or related course
• At least 1–2 years experience in Executive or Administrative support
• Strong organizational and multitasking skills
• Proficient in MS Office (Word, Excel, PowerPoint)
• Trustworthy and able to handle confidential information
• Can work under pressure and with minimal supervision

Key Skills

• Presentation
• Problem Solving
• Business Strategy
• Written Communication
• Excellent Communication Skills

Working Location

1232, Broadway Car Care Center. 1232, 1007 United Nations Ave, Paco, Manila, 1000 Metro Manila, Philippines