Executive Assistant

Central Azucarera De Bais, Inc.; Taguig; Hybrid; PHP 335,000 - 670,000; Full time

Benefits offered by this job

Rice Allowance

Inducement Bonus

Vacation Leave

Sick Leave (Convertible to cash)

Job summary

Central Azucarera De Bais, Inc. is seeking a reliable Executive Assistant to provide high-level administrative support to our executives. The role focuses on managing schedules, coordinating communications, and ensuring smooth day-to-day operations.

The ideal candidate will have 1–2 years of EA experience, strong organizational and interpersonal skills, and the ability to handle confidential information with discretion. Proficiency with MS Office and attention to detail are essential.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 1–2 years of experience in an Executive Assistant, Administrative Assistant, or similar role
• Knowledge and experience in preparing, processing, and managing documents on behalf of executives
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook

Responsibilities

• Manage executive calendars, schedules, appointments, and meetings
• Coordinate meetings, prepare agendas, and assist with meeting materials and documentation
• Handle correspondence, emails, calls, and other communications on behalf of executives
• Prepare reports, presentations, documents, and other administrative materials
• Coordinate travel arrangements, itineraries, and related logistics as needed
• Maintain organized records, files, and confidential documents
• Follow up on assigned tasks, action items, and commitments to ensure timely completion
• Coordinate with internal teams and external contacts on behalf of executives

Skills

Executive support

Time management

Communication skills

Attention to detail

Education

Bachelor’s degree in Business Administration/Management/Communications

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

We are seeking a reliable, organized, and highly professional Executive Assistant to join our team. The successful candidate will provide administrative and organizational support to executives, helping manage schedules, communications, meetings, and day-to-day priorities. This role is ideal for individuals with strong organizational skills, excellent communication, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

• Manage executive calendars, schedules, appointments, and meetings
• Coordinate meetings, prepare agendas, and assist with meeting materials and documentation
• Handle correspondence, emails, calls, and other communications on behalf of executives
• Handle and facilitate documents, submissions, errands, and other administrative tasks on behalf of executives as an authorized representative
• Prepare reports, presentations, documents, and other administrative materials
• Coordinate travel arrangements, itineraries, and related logistics as needed
• Maintain organized records, files, and confidential documents
• Follow up on assigned tasks, action items, and commitments to ensure timely completion
• Coordinate with internal teams and external contacts on behalf of executives

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, Communications, or a related field
• At least 1-2 years of experience in an Executive Assistant, Administrative Assistant, or similar role
• Knowledge and experience in preparing, processing, and managing documents on behalf of executives
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook
• Strong attention to detail and accuracy
• Ability to handle confidential information with discretion and professionalism
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Strong interpersonal and coordination skills

Why Join Us?

• Competitive salary and benefits package
• Professional growth and learning opportunities
• Dynamic and supportive work environment

Other benefits:

• Rice Allowance
• Inducement Bonus
• Vacation Leave
• Sick Leave (Convertible to cash)