Senior Executive Assistant & Confidential Office Coordinator

Grandspan Development Corporation; Binangonan; On-site; PHP 360,000 - 600,000; Full time

Job summary

Grandspan Development Corporation in Binangonan Rizal is seeking an experienced Executive Secretary to provide high-level administrative and executive support to our senior leadership team. This full-time role focuses on keeping executives organized, coordinating schedules, and ensuring smooth operations.

The successful candidate will have at least five years in a similar role, excellent communication, strong organizational skills, and discretion when handling sensitive information.

Qualifications

• Minimum 5 years of experience as an Executive Secretary or in a similar high-level administrative role.
• Excellent written and verbal communication, with ability to liaise across levels.
• Strong organisational and time management skills, with ability to prioritise and multitask.
• Proficient in Microsoft Office and other admin software.
• Ability to work independently and in a team.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Managing the executive's busy schedule, including arranging meetings, travel, and appointments
• Handling all correspondence, including drafting emails, letters, and other communications on behalf of the executive
• Providing administrative support, such as filing, data entry, and document organisation
• Assisting with special projects and ad-hoc tasks as required
• Maintaining confidentiality and discretion when handling sensitive information
• Collaborating with other departments to ensure seamless coordination and support

Skills

Executive support

Time management

Communication skills

Discretion & confidentiality

Team collaboration

Multitasking

Tools

Microsoft Office

Calendar management

Job description

Grandspan Development Corporation in Binangonan Rizal is seeking an experienced Executive Secretary to provide high-level administrative and executive support to our senior leadership team. This full-time role focuses on keeping executives organized, coordinating schedules, and ensuring smooth operations.

The successful candidate will have at least five years in a similar role, excellent communication, strong organizational skills, and discretion when handling sensitive information.