Executive Secretary/Administrative Assistant

Social Realty Corporation; Butuan; On-site; PHP 335,000 - 502,000; Full time

Benefits offered by this job

Flextime

On-site parking

Paid training

Staff meals provided

Transportation service provided

Company Christmas gift

Additional leave

Opportunities for promotion

Job summary

Social Realty Corporation seeks an office secretary to provide administrative support, handle documents, and coordinate between suppliers. The role includes basic bookkeeping, scheduling, and day-to-day operations for construction and real estate projects.

Candidates should have college-level education, at least 1 year of office experience, and be proficient in MS Office and Google Workspace. Travel and driving are a plus, with opportunities for growth within the company.

Qualifications

• College graduates or students with degree progress who can handle office work.
• Proficient in MS Office and Google Office applications.
• Able to travel and drive is a plus.

Responsibilities

• Prepare, submit and organize documents including contracts and permits.
• Maintain organised daily/weekly/monthly stakeholder schedules and project needs.
• Office upkeep: filing, copies, supplies, messages, correspondence.
• Admin HR duties: verify time cards, payroll, expense reports.
• Liaise on real estate projects in Agusan del Norte.

Skills

MS Office proficiency

Google Workspace

Education

College degree or college level

Tools

MS Office

Google Workspace

Job description

About the role

The position of office secretary consists of providing administrative support by preparing necessary requirements, compiling reports, handling stakeholder requests, basic bookkeeping and performing clerical functions such as managing and coordination between suppliers, assisting in office requests and management of company schedules and deadlines. This position will have regular tasks of handling day-to-day operations of construction projects and business administrative work. The role requires some travel, as needed.

Key responsibilities

• Preparation, submission and organisation of pertinent documents according to standard practices/procedures, including registration documents, contracts, and permits
• Keeps an organised daily, weekly and monthly schedule of stakeholder needs and project requirements to be accomplished thoroughly and on time
• Daily upkeep of the office which includes filing, creating copies, ordering supplies, supplier coordination, relaying messages, composing correspondence and performing other basic tasks common to daily business operations
• Admin HR duties such as verifying time cards, running payroll and reviewing expense reports
• Essential liaison tasks for real estate related projects within Agusan del Norte

About you

• College Graduate or College level
• At least 1 year experience with office work; experience in construction or real estate is ideal
• Familiarity with business registration processes, banking and other government related transactions
• Proficient in MS Office and Google Office applications
• Basic accounting and English writing skillsAble to travel; able to drive is a plus
• Agile, resourceful and able to adjust to varying priorities and environments
• Manages time efficiently and able to work independently with little supervision
• Detail oriented and able to take initiative when needed
• Exhibits professionalism when representing the company

Benefits

• Additional leave
• Company Christmas gift
• Flextime
• On-site parking
• Opportunities for promotion
• Paid training
• Staff meals provided
• Transportation service provided