Executive Operations Partner — Remote (EST Hours)

AdminEdge

Metro Manila

Remote

PHP 497,000 - 708,000

Full time

4 days ago

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Benefits offered by this job

Fixed U.S. working schedule

Fully remote role — work from anywhere

Paid time off — 10 PTO days per year,

6 U.S. holidays off

Job summary

AdminEdge is seeking a Chief of Staff / Executive Operations Partner to act as an execution partner to the CEO and leadership team. The role emphasizes operating discipline, cross-functional coordination, and owning leadership workflows in a remote environment with EST hours.

The ideal candidate is proactive, systems-oriented, and comfortable operating with authority. Strong English communication, accountability, and project coordination are essential in this fast-paced, growth-focused setting.

Qualifications

3+ years of experience supporting U.S.-based executives or senior leadership teams.
Proven experience supporting multiple executives simultaneously.
Experience in a Chief of Staff, Executive Assistant, Operations, Project Management, or similar execution-focused role.
Strong proficiency in Microsoft Outlook and Microsoft Teams.
Experience with Monday.com required; experience with Asana, ClickUp, or similar platforms is a plus.
Familiarity with EOS is preferred.
Strong written and verbal English communication skills.
Highly organized with exceptional attention to detail.
Assertive and comfortable holding senior stakeholders accountable.
Strong execution mindset with the ability to drive follow-through.
Excellent prioritization, time management, and project coordination skills.
Comfortable working autonomously in a fast-paced, growth-oriented environment.
Strong judgment, discretion, professionalism, and ability to handle confidential information.
Adaptable, collaborative, and receptive to feedback.

Responsibilities

Provide primary executive and operational support to the CEO and senior leadership team.
Manage complex calendars, scheduling, meetings, and executive coordination.
Prepare agendas, briefing materials, scorecards, and other meeting materials.
Coordinate internal and external meetings, including recurring leadership meetings.
Support travel coordination and other executive needs as required.
Maintain confidentiality, professionalism, and sound judgment when handling sensitive information.
Serve as the central point of coordination for executive priorities and cross-functional initiatives.
Own the operational execution of recurring leadership meetings, including L10s and quarterly reviews.
Prepare and distribute agendas, scorecards, and supporting materials in advance.
Capture decisions, issues, to-dos, and accountability items during meetings.
Track commitments and ensure action items are completed on time.
Proactively follow up with executives and team members without prompting.
Maintain consistent pre-meeting preparation and post-meeting follow-through.
Own the day-to-day organization and hygiene of leadership workflows.
Monitor project status, deadlines, dependencies, overdue items, and workflow changes.
Proactively request updates, identify stalled initiatives, and elevate risks.
Maintain dashboards, automations, reminders, and notifications.
Enforce workflow discipline and ensure leadership priorities are tracked.
Continuously improve workflow structures and processes.
Serve as the central traffic controller for executive priorities and cross-functional initiatives.
Monitor competing priorities and redirect focus when deadlines are at risk.
Track deliverables and provide visibility into bottlenecks and delays.
Coordinate communication and follow-up between executives, departments, and stakeholders.