Executive Operations Data & Contracts Specialist

Payreto Services Inc.; Makati; Hybrid; PHP 670,000 - 1,116,000; Full time

Benefits offered by this job

Hybrid work setup

Day 1 HMO

Life Insurance

Competitive salary

Equipment provided

Professional development

Job summary

Payreto Services Inc. in Makati is seeking an Administrative Operations Assistant to work with executives on process improvements, reporting needs, and contract management. You will liaise with Accounting, Human Resources, and IT to document workflows and develop end-user documentation.

You will generate dashboards, support capacity planning, and monitor KPIs to ensure timely outputs and compliance. Strong data analysis, Excel/Sheets skills, and discretion are essential.

Qualifications

• Bachelor's degree or higher in Finance, Accountancy, Business Analytics, Information Management, or related field.
• Experience supporting executive-level functions including scheduling, minutes, data analysis, and operational communications.
• Experience consolidating data from multiple departments into insights and developing executive dashboards.
• Workflow automation experience identifying repetitive tasks and implementing automated solutions.
• Proficient in Microsoft Office and Google Workspace suite.
• Excellent written and verbal communication skills.
• Strong time management and multitasking.
• Discretion and confidentiality in handling sensitive matters.
• Demonstrates emotional intelligence and adaptability.

Responsibilities

• Maintains and updates the Client database and reports.
• Manages Client contracts; maintains records, files, and documents, tracks status and compliance.
• Acts as a point of contact for contract management of all client contracts.
• Mediates client handover between Service Delivery and Sales.
• Acts as main contact for Client billing and collections.
• Serves as main contact for Finance, Legal, Sales and Product Management.
• Prepares Service Delivery presentations by analyzing data and developing materials.
• Assists in Service Delivery capacity planning.
• Monitors workflow of internal processes within Service Delivery.
• Monitors KPIs as assigned by Management and ensures outputs meet standards.
• Supports standardization of documents and procedures.
• Assists in implementation of Payreto or client projects.
• Provides updates to department heads/managers.
• Accomplishes other tasks as assigned by supervisor/manager.

Skills

Executive support

Data analysis

Process improvement

Dashboard reporting

Data consolidation

Communication skills

Time management

Discretion

Emotional intelligence

Education

Bachelor's degree in Finance, Accountancy, Business Analytics, Information Management, or related field

Tools

Zapier

Make

Power Automate

Microsoft Office

Google Workspace

Job description

Payreto Services Inc. in Makati is seeking an Administrative Operations Assistant to work with executives on process improvements, reporting needs, and contract management. You will liaise with Accounting, Human Resources, and IT to document workflows and develop end-user documentation.

You will generate dashboards, support capacity planning, and monitor KPIs to ensure timely outputs and compliance. Strong data analysis, Excel/Sheets skills, and discretion are essential.