Executive Management Assistant (Urgent Hiring)

Power Mac Center; Mandaluyong; On-site; PHP 502,000 - 837,000; Full time

Benefits offered by this job

Full-time permanent position

Professional development

Employee benefits

Collaborative culture

Job summary

Power Mac Center is seeking an Executive Management Assistant to act as the organisational backbone for the executive team. You will manage schedules, communications, and key projects on-site in our Mandaluyong office, enabling leaders to focus on strategy.

You will coordinate travel, prepare materials, handle sensitive docs, and support budgeting and reporting for executive departments. Join a dynamic tech retailer committed to collaboration and development.

Qualifications

• Proven experience (3–5 years) as an Executive Assistant or similar supporting senior executives.
• Exceptional organisational and time management skills with ability to juggle priorities.
• Professional written and verbal communication with strong grammar and attention to detail.

Responsibilities

• Managing executive calendars, scheduling meetings, and coordinating availability across stakeholders.
• Preparing meeting materials, agendas, and follow-up documentation.
• Handling confidential correspondence with discretion and professionalism.

Skills

Executive support

Calendar management

Communications

MS Office

Project coordination

Tools

Microsoft Outlook

Scheduling tools

Project management tools

Job description

About the role

As Executive Management Assistant, you will be the organisational backbone for our executive team, managing schedules, communications, and key projects that directly impact the business. This role is essential to ensuring smooth day-to-day operations and enabling our leaders to focus on strategic initiatives. You will work on-site in our Mandaluyong office, where your presence and responsiveness will be vital to the team's success.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating availability across multiple stakeholders
• Preparing and organising meeting materials, agendas, and follow-up documentation
• Handling confidential correspondence and sensitive communications with discretion and professionalism
• Coordinating travel arrangements, accommodation, and logistical support for executives
• Managing expense reports, invoicing, and budget tracking for executive departments
• Maintaining comprehensive filing systems and documentation in both digital and physical formats
• Liaising with internal departments and external parties on behalf of senior management
• Preparing presentations, reports, and business documentation with attention to detail
• Managing office supplies, equipment, and vendor relationships as required
• Supporting special projects and initiatives as directed by executive leadership

What we're looking for:

• Proven experience (minimum 3-5 years) as an Executive Assistant, Management Assistant, or similar role supporting senior executives
• Exceptional organisational and time management skills with the ability to juggle multiple priorities effectively
• Professional communication skills, both written and verbal, with strong grammar and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and project management tools
• Discretion and confidentiality in handling sensitive information and business matters
• Strong interpersonal skills with the ability to work collaboratively across all levels of the organisation
• Proactive problem-solving approach and ability to work independently with minimal supervision
• Flexibility and willingness to adapt to changing priorities and business needs
• Excellent customer service orientation and professionalism in all interactions
• Knowledge of the technology retail or IT industry is preferred but not essential

What we offer

• Competitive salary package commensurate with experience and qualifications
• Full-time permanent position with job security and career development opportunities
• Professional development and training support to enhance your skills
• Inclusive workplace culture that values teamwork and collaboration
• Opportunity to work directly with senior leadership and gain valuable business experience
• Employee benefits and wellness programmes
• A dynamic work environment in a leading technology organisation

About us

Power Mac Center is a leading technology retailer committed to delivering exceptional products and services to our customers across the Philippines. With a strong presence in Metro Manila and beyond, we pride ourselves on our innovation, customer focus, and talented team. We are dedicated to creating an inclusive workplace where our employees can thrive and contribute to our mission of making technology accessible and enjoyable for all. Our company culture emphasises collaboration, integrity, and continuous improvement.