EXECUTIVE ASSISTANT - URGENT

REGAN INDUSTRIAL SALES INC; Quezon City; On-site; PHP 360,000 - 600,000; Full time

Job summary

REGAN INDUSTRIAL SALES INC in Metro Manila seeks an Executive Assistant to support the CEO and leadership team. You will manage calendars, coordinate meetings with clients and investors, and prepare communications and reports.

Responsibilities include arranging travel, monitoring expenses, and maintaining an organized office filing system while handling correspondence and meeting minutes. Strong MS Office skills and a business background are essential.

Qualifications

• Graduate of any Business-related degree.
• At least 4–5 years of experience in a related field.
• Excellent knowledge of Microsoft Office applications.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the primary point of contact among executives, employees, clients, and external business partners.
• Manage the CEO's calendar, prioritize communications, and schedule meetings with clients and investors.
• Arrange business travel, transportation, and accommodation.
• Monitor daily expenses and prepare weekly, monthly, and quarterly reports.
• Manage office supplies and monitor inventory.
• Prepare and format internal and external communications, including memos, emails, presentations, and reports.
• Record meeting minutes and document important discussions.
• Screen and direct phone calls and manage incoming and outgoing correspondence.
• Organize and maintain an efficient office filing and document management system.
• Prepare quotations and process purchase orders.
• Perform other duties as assigned by the CEO or management.

Skills

Organizational skills

Time-management

Communication

Education

Business-related degree

Tools

Microsoft Office

Job description

Key Responsibilities

• Serve as the primary point of contact among executives, employees, clients, and external business partners.

• Manage the CEO's calendar, prioritize communications, and schedule meetings with clients and investors.

• Arrange business travel, transportation, and accommodation.

• Monitor daily expenses and prepare weekly, monthly, and quarterly reports.

• Manage office supplies and monitor inventory.

• Prepare and format internal and external communications, including memos, emails, presentations, and reports.

• Record meeting minutes and document important discussions.

• Screen and direct phone calls and manage incoming and outgoing correspondence.

• Organize and maintain an efficient office filing and document management system.

• Prepare quotations and process purchase orders.

• Perform other duties as assigned by the CEO or management.

Qualifications

• Graduate of any Business-related degree.

• At least 4–5 years of experience in a related field.

• Excellent knowledge of Microsoft Office applications.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.