Executive Assistant to Chief Executive Officer

Green Cross, Inc.; Muntinlupa; Presencial; PHP 600.000 - 900.000; Jornada completa

Descripción de la vacante

Green Cross, Inc. seeks an Executive Assistant to the CEO who is highly organized, proactive, and detail-oriented to provide reliable administrative and coordination support.

You will manage the CEO's calendar, coordinate meetings and travel, handle confidential records, and ensure follow-through on key initiatives. The role requires a Bachelor's degree and at least 3 years of relevant experience, plus proficiency in Microsoft Office and Teams.

Formación

• Bachelor's degree in Business Administration, Office Administration, Management, Communications, or a related field.
• At least 3 years of relevant administrative experience, preferably supporting a senior executive.
• Experience in executive calendar management, meeting coordination, travel arrangements, and confidential document handling.
• Proficient in Microsoft Office applications and collaboration tools such as Microsoft Teams.
• Excellent written and verbal communication, organizational, and time management skills.
• Demonstrates integrity, discretion, initiative, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Responsabilidades

• Manage the CEO's calendar, appointments, and daily schedule, ensuring priorities and commitments are properly coordinated.
• Organize and facilitate executive meetings, including EXECom and MANCOM sessions, from invitations and preparation of materials to meeting minutes and action item monitoring.
• Prepare and manage correspondence, reports, presentations, and other executive documents.
• Maintain accurate and confidential physical and electronic records and ensure proper document routing.
• Coordinate business travel arrangements, itineraries, and expense documentation.
• Liaise with internal departments and external stakeholders to ensure timely coordination and follow-through of executive matters.
• Provide day-to-day administrative and operational support to the Office of the CEO.

Conocimientos

Executive support

Administrative experience

Calendar management

Meeting coordination

Travel arrangements

Document handling

Written communication

Verbal communication

Organizational skills

Time management

Educación

Bachelor's degree in Business Administration, Office Administration, Management, Communications, or a related field

Herramientas

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Descripción del empleo

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the Chief Executive Officer (CEO) who will provide reliable administrative and coordination support to the CEO.

The successful candidate will play a key role in ensuring efficient executive operations by managing schedules, coordinating meetings and business travel, handling correspondence, maintaining confidential records, and monitoring important follow-through activities.

Key Responsibilities:

• Manage the CEO's calendar, appointments, and daily schedule, ensuring priorities and commitments are properly coordinated.
• Organize and facilitate executive meetings, including EXECom and MANCOM sessions, from invitations and preparation of materials to meeting minutes and action item monitoring.
• Prepare and manage correspondence, reports, presentations, and other executive documents.
• Maintain accurate and confidential physical and electronic records and ensure proper document routing.
• Coordinate business travel arrangements, itineraries, and expense documentation.
• Liaise with internal departments and external stakeholders to ensure timely coordination and follow-through of executive matters.
• Provide day-to-day administrative and operational support to the Office of the CEO.

Qualifications:

• Bachelor's degree in Business Administration, Office Administration, Management, Communications, or a related field.
• At least 3 years of relevant administrative experience, preferably supporting a senior executive or C-level leader.
• Experience in executive calendar management, meeting coordination, business travel arrangements, and confidential document handling.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) and collaboration tools such as Microsoft Teams.
• Excellent written and verbal communication, organizational, and time management skills.
• Demonstrates integrity, discretion, initiative, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.