Executive Assistant

ELLA DL BEAUTY INC; Makati; On-site; PHP 500,000 - 800,000; Full time

Job summary

ELLA DL BEAUTY INC is seeking an Executive Assistant to support senior leadership in Makati City. The role involves managing calendars, travel, correspondence, and meeting logistics to ensure smooth operations. Candidates should be highly organized, professional, and proficient with MS Office.

Excellent communication and a polished, client-facing demeanor are essential. The position requires a Bachelor's degree in Business Administration or related field and at least 1 year of relevant

Qualifications

• Bachelor's degree in Business Administration or related field.
• Excellent English communication and interpersonal skills.
• Highly organized and detail oriented.
• Able to handle confidential information with professionalism.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and travel arrangements.
• Handle phone calls, emails, and business correspondence.
• Prepare letters, reports, presentations, and meeting minutes.
• Organize meetings, conferences, and company events.
• Coordinate with internal departments, clients, partners, and suppliers.
• Maintain confidential files, contracts, and company records.
• Monitor deadlines and follow up on pending tasks.
• Assist with budgets, expense reports, and reimbursements.
• Receive visitors and maintain professional client relations.
• Support executives with project coordination and special assignments.
• Perform other administrative duties as assigned.

Skills

Excellent English communication

Interpersonal skills

Highly organized

Detail oriented

Confidential handling

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Job description

What You'll Do:

• Manage the executive's calendar, appointments, meetings, and travel arrangements.

• Handle phone calls, emails, and business correspondence.

• Prepare letters, reports, presentations, and meeting minutes.

• Organize meetings, conferences, and company events.

• Coordinate with internal departments, clients, partners, and suppliers.

• Maintain confidential files, contracts, and company records.

• Monitor deadlines and follow up on pending tasks.

• Assist with budgets, expense reports, and reimbursements.

• Receive visitors and maintain professional client relations.

• Support executives with project coordination and special assignments.

• Perform other administrative duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration or any related field.

• Preferably with 1 year of experience as an Executive Assistant or in a similar role.

• Excellent English communication and interpersonal skills.

• Confident, well-presented, and with a pleasing personality.

• Highly organized and detail-oriented.

• Able to handle confidential information with professionalism.

• Proficient in MS Office and other administrative tools.