Executive Assistant to VP for Learning

Southwestern University PHINMA; Cebu City; On-site; PHP 420,000 - 620,000; Full time

Job summary

Southwestern University PHINMA is seeking an Executive Assistant to the Vice President for Learning. The role is full-time and on-site in Cebu City, focusing on high-level administrative support, calendar management, travel coordination, and expense reporting for academic initiatives.

You will draft correspondence, prepare presentations, and maintain records while acting as a key liaison with internal and external stakeholders to ensure timely follow-up on requests and deadlines.

Qualifications

• Strong executive support with discretion and confidentiality.
• Experience preparing and tracking expense reports and basic budgeting.
• Excellent written and verbal communication with diverse stakeholders.
• Proficient in calendaring, scheduling, and coordinating meetings/events.
• Proficient with office productivity tools (word processing, spreadsheets, presentations).
• Highly organized with attention to detail and deadlines.
• Experience in academic or educational settings is a plus.
• Bachelor’s degree in related fields is preferred.

Responsibilities

• Manage VP for Learning’s calendar, meetings, and travel plans.
• Prepare expense reports and supporting documentation.
• Draft and review correspondence and prepare presentations/reports.
• Organize records and maintain documentation for academic programs.
• Serve as primary contact for internal and external stakeholders.
• Coordinate learning-related projects and monitor deadlines.

Skills

Discretion & confidentiality

Expense reports

Communication skills

Calendaring & scheduling

Office productivity tools

Organizational skills

Academic environment experience

Education

Bachelor’s degree in Business Administration Education or related field

Tools

MS Office

Job description

Company Description

Southwestern University PHINMA is a learner-centered institution committed to developing driven, future-ready graduates. The university focuses on sharpening critical thinking and fostering resilience so students can navigate complex challenges and pursue ambitious career goals. Through practical experiences and strong academic support, learners are empowered to design their own paths and lead in their chosen fields. The community encourages individuals not only to aim for excellence but to actively push for it and create meaningful change. Joining Southwestern University PHINMA means becoming part of a mission-driven environment that strives to transform lives and communities.

Role Description

The Executive Assistant to the VP for Learning is a full-time, on-site role based in Cebu, providing high-level administrative and operational support to the Vice President for Learning. The role includes managing calendars, scheduling meetings, coordinating travel, and preparing expense reports and other documentation. The Executive Assistant will organize and maintain records, draft and review correspondence, and prepare presentations and reports related to academic and learning initiatives. The position also involves serving as a primary point of contact for internal and external stakeholders, ensuring timely communication and follow-through on requests and action items. The Executive Assistant will help coordinate learning-related projects, monitor deadlines, and support the VP in implementing academic strategies and programs.

Qualifications

• Strong executive administrative assistance and executive support skills, including discretion and the ability to handle confidential information.
• Experience preparing and tracking expense reports and managing basic budgeting or documentation related to financial processes.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• Proficient in calendaring and scheduling, including managing complex calendars, meetings, and events for senior leadership.
• Proficiency in office productivity tools (e.g., word processing, spreadsheets, presentation software, email and collaboration platforms).
• Strong organizational skills, attention to detail, and ability to prioritize multiple tasks and deadlines.
• Relevant experience in an academic or educational environment is an advantage.
• Bachelor’s degree in Business Administration, Education, Management, or a related field preferred.