Academic Secretary

Southwestern University, Inc.; Cebu City; On-site; PHP 201,000 - 268,000; Full time

Job summary

An educational institution is seeking an organized Academic Secretary to be the primary liaison for the Dean. The role involves managing schedules, making administrative decisions, and acting as the first point of contact. The ideal candidate has a Bachelor’s Degree in a relevant field, with at least 1 year of administrative experience, and is proficient in Microsoft Office and Google Suite. This position will be project-based employment located in Cebu City, Philippines.

Qualifications

• Bachelor’s Degree in a relevant field.
• At least 1 year of experience in administrative support.
• Capable of working independently under limited supervision.
• Proficiency in navigating Microsoft Office and Google Suite.
• Comfortable and confident to work with foreigners.

Responsibilities

• Manage the Dean’s schedule and assess meeting priorities.
• Act as the first point of contact for the Dean’s Office.
• Prepare summary notes for the Dean before and after meetings.
• Act as a bridge between the Dean’s Office and other university departments, ensuring clear communication of directives and timely submission of requirements from the department.
• Prepare summary notes for the Dean prior to and after meetings, ensuring they have all necessary background information and documents to make informed decisions.
• Manage the filing and tracking of academic records, including sensitive CHED and accreditation documents.

Skills

Detail-oriented

Proficiency in Microsoft Office

Proficiency in Google Suite

Strong communication skills

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Office Administration

Bachelor’s Degree in Communications

Tools

Microsoft Office

Google Suite

Job description

On-site - Cebu 1-3 Yrs Exp Bachelor Contract

Job Description

Southwestern University PHINMA is looking for a new Academic Secretary to serve as the primary liaison for the Dean, managing schedules, and acting as an assertive representative of the Dean’s Office. The ideal candidate is a highly organized professional who can navigate diverse environments and make sound decisions under limited supervision.

Qualifications:

• Bachelor’s Degree in Business Administration, Office Administration, Communications, or any relevant field
• Preferably with at least 1 year of experience in administrative support, office management, or executive assistance
• Highly assertive, detail-oriented, and capable of working independently under limited supervision
• Proficiency in navigating Microsoft Office and Google Suite
• Comfortable and confident to work with foreigners

Key Responsibilities:

• Act as an authorized liaison for the Dean; provide timely information and make administrative decisions within authorized limits to ensure workflow continuity.
• Proactively manage the Dean’s schedule by assessing the priority of meeting requests, resolving scheduling conflicts independently, and ensuring time is allocated for critical academic and administrative tasks.
• Serve as the first point of contact for the Dean’s Office, screening inquiries and resolving routine concerns from students and faculty before they require the Dean’s direct intervention.
• Act as a bridge between the Dean’s Office and other university departments, ensuring clear communication of directives and timely submission of requirements from the department.
• Prepare summary notes for the Dean prior to and after meetings, ensuring they have all necessary background information and documents to make informed decisions.
• Manage the filing and tracking of academic records, including sensitive CHED and accreditation documents.

Note: This will be in a project-based employment.

Interested applicants may also directly submit their updated resume to****.